R2010-154 ACCEPTING BID - Laserfiche WebLink

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. Mass Transit Memorandum No. 072210-3 July 22,2010 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Purchase Order for Transit Water Recycling System Project Site Preparation Work SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: Purchase Order for the construction of a sump pit and other work required to support the installation of a water recycling system to The Burdick Plumbing& Heating Company, Inc. BACKGROUND: Transit's maintenance department wishes to install a water recycling system in the existing bus washer. This would allow most of the water used in washing buses to be recycled and reused by the bus washer. On May 17th the City Council approved awarding a contract to the Ross & White Company for the installation of a water recycling system. The firm specified in their bid that all site preparation work would have to be done by another contractor. Transit staff has worked with the firm since then to develop the exact specifications for the site preparation work which includes: • constructing a sump pit inside the existing bus washer; • laying piping below the existing floor; • constructing a catch basin and piping; • installing a 2"water supply line; and • installing a new electric line. An invitation for bids (IFB) was advertised in the Decatur Tribune on June 16th. Notices were also posted on the City's website and notices were mailed to local general contractors that do this type of work. Two firms requested the full IFB but only The Burdick Plumbing & Heating Company submitted a bid by the deadline. (Attached) Staff recommends that a Purchase Order be awarded to The Burdick Plumbing&Heating Company at the not-to-exceed price of $38,250.00 POTENTIAL No objections are expected. OBJECTION: INPUT FROM Mark Gordon, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME The entire cost of the work will be paid by an FTA/AKR�1 grant that IMPLICATIONS: has already been awarded to Decatur. Some additional staff time will be required to ensure compliance with federal prevailing wage regulations.