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Agreement, (which shall occur after the completion of settlement of audit findings), all books,
<br /> records, and supporting documents to verify the amounts, receipts, disbursements, names of
<br /> recipients, and uses of all funds passing in conjunction with the Agreement; the Agreement and all
<br /> books, records, and supporting documents related to the Agreement shall be available for review
<br /> and audit by the Auditor General, the Department, or FTA(hereinafter"Auditing Parties"); and the
<br /> Grantee agrees to cooperate fully with any audit conducted by the Auditing Parties and to provide
<br /> full access to all relevant materials. Failure to maintain the books, records, and supporting
<br /> documents required by this section shall establish a presumption in favor of the Government for
<br /> the recovery of any funds paid by the Department under the Agreement for which adequate books,
<br /> records, and supporting documentation are not available to support their purported disbursement.
<br /> G. General Audit and Inspection -Pursuant to all applicable Office of Management& Budget
<br /> Circulars, the Grantee shall permit, and shall require its contractors to permit, the Department or
<br /> any other state or federal agency authorized to perform audits and inspections, to inspect all work,
<br /> work sites, materials, payrolls, and other data and records, with regard to the Project, and to audit
<br /> the books records and accounts of the Grantee and its contractors with regard to the Project as
<br /> required by 49 U.S.C. § 5325(g). The Department may also require the Grantee to furnish at any
<br /> time prior to close-out of the Project, audit reports prepared according to generally accepted
<br /> accounting principles. The Grantee agrees to comply promptly with recommendations contained
<br /> in the Department's final audit report.
<br /> H. Unused Funds-The Grantee agrees that upon completion of the Project, and after payment or
<br /> provision for payment or reimbursement of all eligible costs, the Grantee shall refund to the
<br /> Department any unexpended balance of the Grant. Prior to close-out, however, the Department
<br /> reserves the right to deobligate unspent funds.
<br /> I. Access to Records of Grantees-The Grantee agrees to permit the U.S. Secretary of
<br /> Transportation, the Comptroller General of the United States, and to the extent appropriate, the
<br /> State, or their authorized representatives, upon their request to inspect all Project work, materials,
<br /> payrolls, and other data, and to audit the books, records, and accounts of the Grantee pertaining
<br /> to the Project, as required by 49 U.S.C. § 5325(g). The Grantee further agrees to provide, at as
<br /> many tiers of the Project as required, sufficient access to records as needed for compliance with
<br /> federal regulations or to assure proper Project management as determined by the Government.
<br /> ITEM 12 - REQUISITIONS AND PAYMENTS
<br /> A. Repuests for Pavment bv the Grantee-The Grantee must submit written requisitions for
<br /> reimbursement of eligible costs, and the Department will honor any properly submitted requests in
<br /> the manner set forth in this ITEM. In order to receive grant payments pursuant to this Agreement,
<br /> the Grantee must:
<br /> 1. complete, execute and submit to the Department requisition forms supplied by the
<br /> Department in accordance with the instructions contained therein;
<br /> 2. submit to the Department an explanation of the purposes for which costs have been incurred
<br /> to date or are reasonably expected to be incurred within the requisition period (not more
<br /> than thirty(30)days after the date of submission or as otherwise authorized by the
<br /> Department)and any vouchers, invoices, or other documentation, satisfactory to the
<br /> Department to substantiate these costs;
<br /> 3. where local funds are required, demonstrate or certify that the Grantee has supplied local
<br /> funds adequate, when combined with the state and federal payments, to cover all costs to
<br /> be incurred through the end of the requisition period;
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