R2010-119 FOR BRUSH COLLEGE ROAD PAVEMENT

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. � BACKGROUND: Emergency Repair Program The Mini Capital Bill (also known as the Jump Start Program) was recently signed into State law as Public Act 96-004 by Governor Pat Quinn. As part of that bill, Senator Kyle McCarter and Representative Bob Flider allocated $270,000 and $200,000 respectively for a total of$470,000 for the improvement of Brush College Road between Faries Parkway and Illinois Route 105 (William Street). The City was informed of this funding allocation on September 3, 2009. The City Council acted on the funding allocation by entering into an agreement with the State of Illinois on September 21, 2009. Due to the lateness of the year, it was decided to perform the work during the 2010 construction season. The Agreement provided that the Illinois Department of Transportation pay the City 95% of the$470,000 ERP funds upon execution of the construction contract for the work. These funds will be deposited into the City's MFT Fund and will be treated as MFT funds. The remainder of the work will be paid for using $125,000 from the City's Motor Fuel Ta�c funds allocated to street improvement work. Contingency funds are allocated to pay for construction issues that arise, one of which will include the costs for railroad flagmen as required by the Canadian National and Norfolk Southern raikoads to monitor the work conducted within the subway area. IDOT requires that flagman costs be paid by the contractor through a force account change order. This total cost will not be known until work under the subway is completed. Project Description The Brush College Road Project consists of installing concrete pavement patching to repair failed sections of roadway between Illinois Route 105 (William Street) and Faries Parkway. Brush College Road is expected to remain open to two-way traffic either with flaggers or traffic control during the work with some delays expected. The subway will be closed for up to one week as repairs are completed under the structure and its immediate approaches. The project plans and specifications were prepared by the Engineering Division and approved by the Illinois Department of Transportation (IDOT) for the use of Motor Fuel Tax and Emergency Repair Program funds. The project was advertised on May 12, and May 19, 2010, and bids were opened on May 25, 2010. The results of the letting are as follows (bid tabulation attached): Compared to Engineer's Est. Bidder Bid Price Over(-Underl Otto Baum Company $563,851.00 (-2.19%) Kinney Contractors, Inc. $596,969.00 3.55% Engineer's Estimate $576,482.91 '�'—' Otto Baum Company, Inc. provided the low bid and has successfully completed projects of this type for the City. Following the approval of the Mayor and City Council, the bid tabulation will Page � 2