Laserfiche WebLink
Mass Transit Memorandum <br /> No. 050610-2 <br /> May 6, 2010 <br /> TO: Honorable Mayor McElroy and City Council Members <br /> FROM: Ryan P. McCrady, City Manager � <br /> Paul McChancy, Mass Transit Administrato�� ,r,c <br /> SUBJECT: Purchase Order for Transit Bus Barn Painting and Repairs Project <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: Purchase Order for the Transit bus barn painting and repairs project <br /> to American Painting, Inc. <br /> BACKGROUND: Transit's maintenance department wishes to make a series of <br /> improvements to the 30 year old bus storage facility, the bus barn. <br /> This project includes painting and repairing the masonry block <br /> exterior of the building, replacing two steel doors, and painting <br /> downspouts, window frames, doors,metal roof coping, etc. A <br /> request for proposals was advertised in the Decatur Tribune,posted <br /> on the City's web pages, and mailed to numerous construction firms <br /> in Decatur. The attached sheet lists the three firms that submitted bids <br /> and their bid prices. Jones & Sullivan Enterprises had the lowest bid <br /> and American Painting had the next lowest bid. The difference <br /> between these two bids is $520. <br /> As stated in the RFP, the proposals were evaluated by a three-member <br /> panel composed of the Mass Transit Administrator, the General <br /> Manager, and the Maintenance Superintendent of the Transit System. <br /> Proposals were scored 50% on the technical quality of the proposal <br /> and 50% on the bid price. The attached scoring sheet shows that all <br /> three evaluators gave American Painting the highest score. Also <br /> attached are the proposals of the two lowest bidders, minus their bid <br /> forms, non-collusion disclosures, and ineligible contractor's certificates. <br /> Key differences noted by the three evaluators are: <br /> • American Painting provided a list of commercial references, while <br /> Jones & Sullivan Enterprises only stated that"this project is <br /> similar in scope to numerous projects previously completed by <br /> our company." <br /> • American Painting guarantees their work for two years; Jones & <br /> Sullivan Enterprises did not refer to a guarantee. <br /> • American Painting stated that it will apply a primer coat plus two <br /> coats of exterior paint to the building; Jones & Sullivan Enterprises <br /> proposed to apply two coats of exterior paint but no primer coat. <br /> • American Painting stated that it will power sand or grind and spot <br /> prime metal surfaces before painting; Jones & Sullivan Enterprises <br /> stated that it will hand clean metal surfaces before painting. <br />