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Mass Transit Memorandum <br /> No. 040610-1 <br /> Apri16,2010 <br /> TO: Honorable Mayor McElroy and City C uncil Members <br /> FROM: Ryan P. McCrady, City Manager <br /> Paul McChancy, Mass Transit Administrat� �. <br /> � �t- <br /> SUBJECT: Purchase Order for a Transit Bus Engine Overhaul <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: Purchase Order for a Transit bus engine overhaul to Cummins <br /> Crosspoint, LLC (Normal, IL). <br /> BACKGROUND: Transit's Maintenance Department is not qualified to do overhauls of <br /> bus engines and their major components. That work is assigned to <br /> private firms that specialize in these repairs. From years of exper- <br /> ience staff has found that Cummins Crosspoint, LLC (Normal, IL) <br /> provides the best service in central Illinois for the Cummins engines <br /> that power all of Transit's buses and trolleys. Cummins Crosspoint <br /> distributes and services Cuminins engines in a five state area. <br /> Mechanics from their service center in Normal travel to Decatur to <br /> provide on-site maintenance, evaluation and repairs. This eliminates <br /> the cost of removing and shipping the engine to a service center for <br /> repairs. Cummins Crosspoint has done many engine repairs for the <br /> Transit System in the past and maintenance staff is confident that the <br /> firm is qualified and capable of doing this work. <br /> Cummins Crosspoint recently evaluated the engine failure on bus <br /> #9113 and determined that it requires an engine overhaul. The <br /> attached price quote lists all of the parts that might need to be <br /> replaced; the actual list of replacement parts will be determined when <br /> the engine has been taken apart. The price quote lists $13,977.93 in <br /> parts, $5,198.20 for labor, and $500.00 for miscellaneous costs. The <br /> total cost for the overhaul is shown as $19,676.13. Staff recommends <br /> that a Purchase Order be awarded to Cummins Crosspoint, LLC in the <br /> not-to-exceed amount of$19,676.13. <br /> POTENTIAL No objections are expected. , <br /> OBJECTION: � <br /> INPUT FROM Mark Gordon, Maintenance Superintendent <br /> OTHER SOURCES: Decatur Public Transit System <br /> STAFF REFERENCE: Paul McChancy, Mass Transit Administrator <br /> SUDGET/TIME The cost of the work is a normal operating expense that is part of the <br /> IMPLICATIONS: current budget. No additional staff time is required. <br />