R2010-78 ACCEPTING BID KING-LAR COMPANY

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Mass Transit Memorandum No. 040710-2 April 7, 2010 TO: Honorable Mayor McElroy and City C uncil Members FROM: Ryan P. McCrady, City Manager Paul McChancy, Mass Transit Administrato� --� , �, � r�- SUBJECT: Purchase Order for Bus Barn Heating System Project SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: Purchase Order for the replacement of the heating system in the Transit bus barn to the King-Lar Company. BACKGROIJND: Transit's maintenance department wishes to make a series of improvements to the 30 year old bus storage facility, the bus barn. This project is the replacement of the old forced air heating units with a gas-fired, infra-red, radiant tube heating system that would be similar to the system installed in Transit's maintenance building. A request for proposals was advertised in the Decatur Tribune, posted on the City's web pages, and mailed to numerous construction firms in Decatur. The attached sheet gives a comparison of the four pro- posals that were submitted by the advertised deadline. The proposals ranged from 4 burner systems, with a total of 800,000 BTUs, to a 16 burner system with a total of 13 million BTUs. The bids for the systems also varied greatly, ranging from $16,750 to $52,590. As stated in the RFP, the proposals were evaluated by a three-member panel composed of the Mass Transit Administrator, the General Manager, and the Maintenance Superintendent of the Transit System. Proposals were scored 50% on the technical quality of the proposal and 50% on the bid price. The attached scoring sheet shows that all three evaluators gave the King-Lar Company the highest score. Maintenance staff is confident that the King-Lar Company is qualified and capable of doing this work. Therefore, staff recommends that a Purchase Order be awarded to the King-Lar Company at the not-to- exceed price of$32,874.00 POTENTIAL No objections are expected. OBJECTION: INPUT FROM Mark Gordon, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME The entire cost of the work will be paid by an FTA/ARRA grant that IMPLICATIONS: has already been awarded to Decatur. Some additional staff time will be required to ensure compliance with federal prevailing wage regulations.