R2010-76 AUTHORIZING INTERGOVERNMENTAL AGREEMENT DECATUR CIVIC CENTER AUTHORITY

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DEVELOPMENT SERVICES MEMORANDUM No. 10-30 April 19,2010 TO: Honorable Mayor Mike McElroy and City Council Members FROM: Ryan P. McCrady, City Manager � Greg C. Crowe,Assistant City Manage�� }---- , Vasudha Pinnamaraju,AICP,Environmental Planner y� .•�WN" X SUBJECT: Intergovernmental agreement between the City and the Civic Center. SUMMARY RECOMMENDATION: Staff recommends approval of the intergovernmental agreement between City of Decatur and the Decatur Civic Center Authority to implement energy efficiency retrofits for the Civic Center Building. BACKGROUND: In accordance with the guidelines set forth under the American Recovery and Reinvestment Act 2009, the Department of Development Services submitted an application on June 21 2009 for the use of $768,200 EECBG funds. Department of Energy (DOE) announced the award on November 25, 2009. The following projects were approved by DOE Pro'ect ''"' Pro osed bud et Creation of Sustainabili Plan $50,000 Ener Efficient retrofits for the Civic Center Buildin $334,100 Ex and the existin Ener Conservation Pro am $384,100 Total $768,200 Energy Efficient retrofts for the Civic Center Building: City has worked with Smart Energy Design Assistance Center (SEDAC) at University of Illinois to conduct an energy audit on the Civic Center building. The audit identified several energy cost reduction measures including but not limited to lighting, HVAC systems, equipment controls, building envelope and energy management. The report identified approximately $340,000 in initial investment and $69,982 in annual cost savings from the energy efficiency improvements for the entire building. The report is available upon request. City occupies 41.4% of the building and shares the utility expenses in the same ratio. According to this formula, the City's annual cost savings from the energy efficiency improvements will be approximately $29,000. Since the City leases the building, it cannot implement the recommendations. The intergovernmental agreement will allow the Civic Center Authority to implement the recommendations with the EECBG funds. POTENTIAL OBJECTIONS: None. INPUT FROM OTHER SOURCES: The City's Corporation Counsel has reviewed the agreement. STAFF REFERENCES: If Council members have questions they may contact Vasudha Pinnamaraju at 424-2778 or vpinnamaraju@decaturil.gov. BUDGET/TIME IMPLICATIONS: DOE has approved the use of EECBG funds for the Civic Center retrofits.