R2010-33 APPROVING EXPENDITURE FOR THE EMERGENCY PURCHASE OF A TRAFFIC CONTROLLER CABINET

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� � . � PUBLIC WORKS DEPARTMENT C MEMORANDUM - Date: January 19, 2010 � To: Ryan P. McCrady, City Manager � � From: Richard G. Marley, Public Works Director �� '� . RE: Greenswitch/Mound Road Tra�c Signal Repair Problem Description: On Saturday, January 16, 2010, a traffic accident at the - intersection of Greenswitch and Mound Road severely damaged a traffic signal controiler cabinet. Due to a budget shortfall, the supply of backup controllers and cabinets has been depleted. The damaged unit has been repaired sufficiently to remain in service for an � undetermined amount of time however a replacement controller cabinet is needed to assure the continued safe operation of the.intersection. Preliminary estimates place the ' cost to procure and install a replacement controller cabinet to be between $10,000 and _ $15,000, which is in excess of the City's administrative purchasing authority. Legal Basis for Emergency Action: This event requires immediate action to suppress, . prevent, or remove imminent danger to persons or property. Under the definition contained in Chapter 46, Section 1 of the Decatur Municipal Code, this event is an emergency. � Pursuant to Chapter 46, Section 2 of the Decatur Municipal Code,the City Manager may declare an emergency based on the facts of the event. Under the emergency powers -, granted, the City Manager may utilize all available resources of the Cify as are necessary � � to cope with the emergency including the purchase of repair services that may exceed $5,000. - Based on the facts of the situation, it is my opinion that an emergency exists and that the City Manager should declare an emergency so that a replacement traffic signal controller . . and cabinet may be purchased and installed. Based on the nature of the replacement and �. � installation, the cost associated with the work is expected to exceed $5,000. I recommend that a controller cabinet be purchased from Brown Traffic, Inc. and that a local electrical contractor be retained to install the materials when received. Emergency Declaration: Based on the facts of the event described in this memorandum and under the authority granted by Chapter 46 of the Decatur Municipal Code, I hereby : declare this event to be an emergency and authorize the Public Works Director to purchase the necessary materials and se►viees to correct the problem. - Approved: - �� Ryan : cCrady, City Manag Date � � cc: City Clerk ,