R2010-31 AUTHORIZING AGREEMENT - Laserfiche WebLink

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Attachment A: Scope of Work SCOPE Phase 1: Project initiation and Baseline Analysis Task 1.1: Project Initiation Meeting The Consultant will meet with staff to review in detail the scope of services, overall project goals and issues, responsibilities, sources of key information, schedule for review of work products, meeting formats, public participation and information protocol, etc. The Consultant Team will work with City staff, and elected and appointed officials to identify local stakeholders to form the Local Sustainability Team. As noted, the Local Sustainability Team will assist in plan vision and goals, strategies, formation and implementation. Task 1.2: Data Collection Working with staff, the Consultant Team will collect the necessary data to perform the baseline analysis as outlined in Task 1.6. Task 1.3: Project Website The Consultant Team will set up and maintain an interactive project website at the onset of the planning process, providing community members with an online forum to download interim documents, provide comments, submit questions, and monitor the overall progress of the planning process. We will work with City staff to link the project website to the City's website for convenient community access. » Deliverable: Project Website Task 1.4: Initiation meeting with Local Sustainability Team The Consultant Team will conduct an initial meeting with the Local Sustainability Team to: Review Project Overview including outline the details of the planning process, discuss promotion of ineetings, and define roles and responsibilities of the Local Sustainability Team, City staff, and consultants. Establish Sustainability: In order to ensure that all members of the Local Sustainability Team are working with the same upfront knowledge, the Consultant Team will define the concept of sustainability and outline the importance of sustainability to Decatur. Establish a Vision. The Consultant Team will work with the Local Sustainability Team in establishing this vision of what a sustainable Decatur entails. This vision should convey a compelling, conceptual image of the desired sustainable future for the City. Identify Sustainability Issues: The Consultant Team will lead an initial exercise with Sustainability Team members to gather their preliminary thoughts on key sustainability issues. This exercise serves to get the team members in the mind frame of thinking about sustainability issues. Included in the step, the Sustainability Team will help identify issues to be considered as part of the baseline analysis. Task 1.5: Interview of Key Stakeholders The Consultant Team will conduct one-on-one or small group interviews with approximately 20- 25 key public and private sector representatives who are considered by the City to have 6