R2010-26 ACCEPTING THE BID - Laserfiche WebLink

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. r . COUNCIL COMMUNICATION FORM PURCHASING& INTERNAL SERVICES MEMORANDUM #10-13 February 3, 2010 TO: Honorable Mayor McElroy and City Cou il FROM: Ryan P. McCrady, City Manager Ron Neufeld, Financial Management Director � ' Deborah M. Perry, Purchasing Supervisord� SUBJECT: Purchase of utility vehicle SUMMARY RECOMMENDATION: Staff recommends awarding contract to Miles � Chevrolet to furnish one (1) 2010 Chevrolet full size utility vehicle. �i, BACKGROUND: The utility vehicle will be used by the Police Department as a K-9 unit. The new unit will replace a 2005 Chevrolet Tahoe currently in service with 74,000 miles and 6000 engine hours. The K-9 units have a high amount of idle time on the engines since the vehicle must be kept running when it is parked with the police dog inside it. Fleet Maintenance estimates that 25% or 1500 of the engine hours are idle time. According to General Motors an hour of idle time on an engine is equal to 33 odometer miles. If that is the case, the estimated engine miles are closer to 123,500. The old utility vehicle will be sold at a later date. Miles Chevrolet received the State of Illinois bid for 2010 full size utility vehicles. The City of Decatur is allowed to purchase vehicles from this agreement. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Police Department requested the vehicles. Fleet Maintenance wrote the bid specifications. STAFF REFERENCE: Richard Marley, Public Works Director, 424-2747. Richard will be at the council meeting to answer any questions the council may have about this purchase. BUDGET: $25,879.20 from Equipment Replacement Fund.