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i <br /> policies and procedures that we consider relevant to Although our firm may prepare or help in preparing <br /> preventing and detecting errors and fraud that are your financial statements and the schedule of <br /> material to the financial statements and to preventing expenditures of federal awards,the statements and the <br /> and detecting misstatements resulting from illegal schedule of expenditures of federal awards are the <br /> acts and other noncompliance matters that have a representations of Management. You are responsible <br /> direct and material effect on the financial statements. for submitting the reporting package and for <br /> We are not required to provide an opinion and we following up and taking corrective action on audit <br /> will not provide an opinion, at any level,on the findings, including the preparation of a suminary <br /> internal controls over financial assertions. schedule of prior audit findings and a corrective <br /> action plan. You are responsible for adjusting the <br /> While an audit includes obtaining an understanding of financial statements to correct material misstatements, <br /> internal control to the extent required to support our and for affirming to us in the representation letter(as <br /> reports in accordance with Government Auditing further discussed below)that the effects of any <br /> Standards, it is not designed to identify significant uncorrected misstatements aggregated by us during <br /> deficiencies. We will inform you of any significant the current engagement and pertaining to the latest <br /> deficiencies that come to our attention. period presented are immaterial,both individually <br /> and in the aggregate,to the financial statements taken <br /> Our reports on internal control and compliance will as a whole. <br /> each include a statement that the report is intended <br /> for the information and use of the City Council, For all nonattest services we perform in connection <br /> Finance Committee,Management,and federal with our engagement,you are responsible to <br /> awarding agencies and pass-through entities and is designate a competent employee to oversee the <br /> not intended to be and should not be used by anyone services,make any management decisions,perform <br /> other than these specified parties. any management functions related to the services, <br /> evaluate the adequacy of the services, and accept <br /> Your Responsibilities for the Fair Presentation of overall responsibility for the results of the services. <br /> Financial Statements,Internal Control and <br /> Accounting Services We Perform You will disclose any significant vendor relationships <br /> You are responsible for making all financial records where the vendor transaction is structured such that <br /> and related information available to us and for the the vendor is responsible for program compliance <br /> completeness and accuracy of that information. You under OMB Circular A-133. <br /> are responsible for adopting sound accounting <br /> policies and establishing and maintaining a system of Limitation on Who May Use Our Services <br /> internal control for the fair presentation of the It is our understanding that the primary intent of <br /> financial statements in accordance with accounting engaging our professional audit services is for the <br /> principles generally accepted in the United States of benefit of the Management of City of Decatur. <br /> America. This includes retaining qualified personnel <br /> in areas affecting financial matters and perfornung Ownership,Retention,Access and Production of <br /> ongoing monitoring activities to ensure transactions Workpapers and Original Documents <br /> are properly recorded,assets are safeguarded and the The working papers supporting the services we <br /> financial statements and the schedule of expenditures perform are the sole and exclusive property of Clifton <br /> of federal awards are substantially accurate. Gunderson LLP and constitute confidential and <br /> proprietary information. We do not provide access to <br /> You are also responsible for the design and our workpapers to you or anyone else in the normal <br /> implementation of programs and controls to prevent course of business. Unless required by law or <br /> and detect fraud,and for infornung us of all known, regulation to the contrary,we retain our workpapers <br /> suspected or alleged fraud involving the in accordance with our record retention policy that <br /> Organization,its employees or others that could have typically provides for a retention period of seven <br /> a material effect on the financial statements. You are years. <br /> responsible for identifying and ensuring compliance <br /> with the laws and regulations and the provisions of We will provide access to workpapers to applicable <br /> contracts and grant agreements applicable to your regulators far their regulatory oversight purposes. <br /> activities. Access to the requested workpapers will be provided <br /> to the regulators under the supervision of Clifton <br /> Page 6 <br />