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Mass Transit Memorandum <br /> No. 121009-1 <br /> December 10,2009 <br /> TO: Honorable Mayor McElroy and City C uncil Members <br /> FROM: Ryan P. McCrady, City Manager <br /> Paul McChancy, Mass Transit Administrator , .� <br /> , �jH� <br /> SUBJECT: Purchase Order for a Transit Bus Transmission Rebuild <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: Purchase Order for the complete rebuild of a Transit bus trans- <br /> mission to the lowest bidder: Mid-States Trans�nission Service. <br /> BACKGROLTND: The Transit System's maintenance department is not qualified to <br /> do bus transmission overhauls. That work is sent out to private firms <br /> that specialize in these repairs. The lowest bidder for this type of <br /> project is determined by getting quotes from various firms in Illinois <br /> for their base price to rebuild this model transmission. Once the <br /> lowest bidder is determined and approved, the transmission will be <br /> shipped to that firm for inspection. Based on the inspection, the firm <br /> will then determine the price for all of the repairs that are found to be <br /> necessary. The following"base price"bids were received: <br /> Mid-States Transmission Service (Addison, IL) - $5,250.00 <br /> Transit Power(LaGrange, IL) - $7,500.00 <br /> The lowest bidder, lVlid-States Transmission Service, has done trans- <br /> mission repairs for the Transit System in the past and maintenance staff <br /> is confident that the firm is qualified and capable of doing this work. <br /> Based on experience with this model transmission and experience <br /> with this company, Transit's Maintenance Superintendent estimates <br /> that the total cost of the rebuild will not exceed $7,000. Therefore, <br /> staff recommends that a not to exceed price of$7,000 be placed on <br /> the Purchase Order for this work. <br /> POTENTIAL No objections are expected. <br /> OBJECTION: <br /> INPUT FROM James Gillum, Maintenance Superintendent <br /> OTHER SOURCES: Decatur Public Transit System <br /> STAFF REFERENCE: Paul McChancy, Mass Transit Administrator <br /> BUDGET/TIME The cost of the work is a normal operating expense that is part of the <br /> IMPLICATIONS: current budget. No additional staff time is required. <br />