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MANAGEMENT SERVICES DEPARTMENT <br /> MIS DIVISION <br /> Memorandum No. 2009-09 <br /> December 14, 2009 <br /> MEMO TO: Honorable Mayor McElroy and City Co cil <br /> FROM: Ryan P. McCrady, City Manager <br /> Randy Aldrich, Manager, MIS Division ��' <br /> Brad J. Boesdorfer, Senior Systems Analyst, MIS Divisi�� <br /> � <br /> SUBJECT: Extension of Aqreement for Mappin� Services <br /> SUMMARY RECOMMENDATION: Staff recommends that Council approves extending <br /> the contract performance period for GPS and mapping services with Eastern Illinois <br /> University. <br /> BACKGROUND: In December 2006, November 2007, and April 2008, the Council <br /> passed Resolutions R2006-190, R2007-223, and R2008-54, respectively, to have <br /> Eastern Illinois University (EIU) GPS and map City water and sewer infrastructure. Each <br /> agreement set forth different infrastructure hardware, such as fire hydrants, sewer <br /> manholes, water valves, etc., to be mapped and inventoried with GPS equipment. <br /> At the time the agreements were approved, the number and locations of infrastructure <br /> was estimated with the best information available. As work progressed, discrepancies <br /> between some features found in the field and those shown on older maps created the <br /> need for a second group of contractors to locate and verify specific structures and <br /> provide quality assessment/quality control. The coordination between EIU and the <br /> reviewing contractors has been acceptable to the project staff; however the added time <br /> for review has pushed the completion of this project beyond the initial agreement period <br /> of performance. <br /> The attached amendments extend the end date of the initial EIU agreements to <br /> December 31, 2010. No additional work or funding is required for this extension, and the <br /> project is expected to be completed in the spring of 2010. <br /> It is staff's recommendation that Council approve extending the agreement period for <br /> Eastern Illinois University to GPS and map water and sewer infrastructure. <br /> POTENTIAL OBJECTIONS: None anticipated. <br /> INPUT FROM OTHER SOURCES: None. <br /> STAFF REFERENCE: Brad J. Boesdorfer, Senior Systems Analyst, MIS 450-2218. <br /> BUDGET/TIME IMPLICATIONS: No funding is required. <br /> 1 <br />