R2009-224 ACCEPTING THE BID - Laserfiche WebLink

Home Browse Search

_� COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #09-68 October 19, 2009 TO: Honorable Ma or McElro and Cit Council Y Y Y FROM: Ryan P. McCrady, City Manager � Ron Neufeld, Financial Management Director Deborah M. Perry, Purcl�asing Supervisor� SUBJECT: Janitorial Cleaning Bids SUMMARY RECOMMENDATION: Staff recommends awarding a 24 month contract to Nord Cleaning Service, Inc. for janitorial cleaning services three days a week submitted under Alternate#2. BACKGROUND: This janitorial contract will be from November 9, 2009—November 8, 2011. The current contract is for five day per week cleaning and will expire soon. The janitorial services axe only for City offices located in the Civic Center building. Civic Center personnel are responsible for providing janitorial service in the public areas of the building for the restrooms, lobby, meeting rooms, hallways, and arena etc, The cleaning duties for this contract include emptying trash receptacles, vacuuming carpets, mopping vinyl floors, and dusting in the City offices. Specifications were prepared with two alternatives to see if there could be a cost savings. Alternate 1 requested janitorial services 5 times a week from Monday — Friday. Alternate 2 requested janitorial service 3 times a week on Monday, Wednesday, and Friday with the option of having an additional cleaning day if necessary at$79.50 a day. However, staff believes the offices can be cleaned 3 days per week without any noticeable concerns. In addition, the City will realize a cost savings of$6204 per year by going to the three day cleaning schedule as compared with a five day cleaning schedule. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: The Finance Director and City Manager have given their input into the specifications. Both recommend approval of the bid. STAFF REFERENCE: Ron Neufeld, Finance Director, 424-2702. Ryan McCrady, City Manager, 424-2801. Ron and Ryan will be at the meeting to answer questions the council may have about this purchase. BUDGET: $14,472.00 per year or $28,944.00 two year contract - General Fund