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COUNCIL COMMU1vICATION FORM <br /> PURCHASING &INTERNAL SERVICES MEMORANDUM <br /> #09-60 <br /> August 27, 2009 <br /> TO: Honorable Mayor McElroy and City Co cil <br /> FROM: Ryan P. McCrady, City Manager <br /> Ron Neufeld, Financial Management Dire tor <br /> Deborah M. Perry, Purchasing Superviso�� <br /> SUBJECT: Bids on Roof Repairs—Dewitt County Well Houses <br /> SUMMARY RECOMMENDATION: Staff recommends awarding contract to Top Quality <br /> Roofing Company to furnish roof repairs to the Dewitt County well houses. <br /> BACKGROUND: The Dewitt well houses were built in the early 1990's. T'he well houses <br /> contain the well pumps that are used to pump water from the Mahomet Aquifer when the lake <br /> level is low or there are drought conditions. <br /> The roofs on the eight houses are original. When it rains, the roofs leak and water drips onto the <br /> electrical panels and pumps in the well houses, making the roof repairs a necessity. <br /> The low bid submitted by J.J. Swartz Company was not responsive since no bid bond was <br /> submitted for the project. <br /> The second low bid of Top Quality Roofing Company provided the City the necessary bonding <br /> requirement. Top Quality recently completed a roof project at the William Street pump station. <br /> POTENTIAL OBJECTION: None <br /> INPUT FROM OTHER SOURCES: Water Production requested the roof repairs and also <br /> wrote the specifications. <br /> STAFF REFERENCE: Keith Alexander, Director of Water Management, 424-2863. Keith <br /> will be at the City Council meeting to answer any questions the council may have about this <br /> purchase. <br /> BUDGET: $52,750 from the Water Non Lake Capital Fund. <br />