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COUNCIL COMMUNICATION FORM <br /> PURCHASING & INTERNAL SERVICES MEMORANDUM <br /> #09-47 <br /> July 27, 2009 <br /> TO: Honorable Mayor McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager � <br /> Ron Neufeld, Financial Management Director �`"' <br /> Deborah M. Perry, Purchasing Supervisor�,P' <br /> SUBJECT: Purchase of dump trucks <br /> SUMMARY RECOMMENDATION: Staff recommends awarding contract to Prairie International to <br /> furnish four (4) 2010 single axle 7400 4 x 2 International dump truck chassis with body, plow, and <br /> spreader. <br /> BACKGROUND: These trucks will be used by the Street & Sewer Division. The trucks will replace <br /> 2001 and 2002 models currently in service. The old trucks will be traded back to Prairie International. <br /> The trucks being replaced are: <br /> Unit 268-2002 Internationa17400 with 69,384 miles/6319 hrs. (equivalent to 315,950 over the road miles) <br /> Unit 272-2001 Navistar 4900 with 60,503 miles/6188 hrs. (equivalent to 309,400 over the road miles) <br /> Unit 273-2002 Internationa17400 with 67,414 miles/6335 hrs. (equivalent to 316,750 over the road miles) <br /> Unit 283-2001 Navistar 4900 with 50,713 miles/5167 hrs. (equivalent to 258,350 over the road miles) <br /> Prairie International received the State of Illinois bid for 2010 single axle dump trucks. The City of <br /> Decatur is allowed to purchase trucks from this agreement. <br /> POTENTIAL OBJECTION: None <br /> INPUT FROM OTHER SOURCES: Street Division requested the trucks. Fleet Maintenance and <br /> Street Division recommend approval of the purchase. <br /> STAFF REFERENCE: Richard Marley, Public Works Director, 424-2747. Richard Borders, MSC <br /> Manager, 875-4820. Richard Marley will be at the council meeting to answer questions the council may <br /> have about this purchase. <br /> BUDGET: $410, 564.00 from the Equipment Replacement Fund. <br />