R2009-141 ACCEPTING THE BID - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #09-44 July 20, 2009 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager V"r Ron Neufeld, Financial Management Director � Deborah M. Perry, Purchasing Supervisor� SUBJECT: Remove/install communications and emergency equipment SUMMARY RECOMMENDATION: Staff recommends awarding contract to Barbeck Communications to remove communications and emergency equipment from old police vehicles and install in new vehicles. BACKGROUND: When the City purchases new pursuit vehicles, the communications and emergency equipment must be removed from the old vehicle and installed in the new vehicle. The City recently purchased five 2009 Chevrolet Impala pursuit vehicles and one 2009 Chevrolet II Tahoe. The communications equipment (radios and mobile data terminals) must be removed from the old vehicles and re-installed in the new vehicles. The City has tried to do the work in house, however with the day-to-day work, it takes too long to complete the project and the City is not able to allocate one person to do the work like Barbeck can. According to the Fleet Supervisor, most of the expense to do this project is in the labor. Since the emergency equipment (siren, siren controller, and light bar) must be wired through the same fuse block, it is more cost effective to have this done at the same time also. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Fleet Maintenance requested the work and wrote the specifications. STAFF REFERENCE: Richard Marley, Public Works Director, 424-2747. Richard will be at the council meeting to answer any questions the council may have about this purchase. BUDGET: $7400—5 removals/installs for police vehicles $1480—removal/install for full size utility vehicle