R2009-124 ACCEPTING THE BID - Laserfiche WebLink

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� COUNCIL COMMUNICATION FORM PURCHASING& 1NTERNAL SERVICES MEMORANDUM #09-41 June 23, 2009 TO: Honorable Mayor McElroy and City Co cil FROM: Ryan P. McCrady, City Manager Ron Neufeld, Financial Management Director Deborah M. Perry, Purchasing Supervisor�Q SUBJECT: Bids for Zero Turning Radius Mower SUMMARY RECOMMENDATION: Staff recommends awarding contract to Sloan Implement to furnish one (1) 2009 John Deere 997 zero turning radius mower. BACKGROUND: This equipment is used by the Lake Services for mowing at the dredge site,the South Water Treatment Plant, etc. It will replace a 1999 Ford New Holland CM274 riding mower currently in service. The Ford New Holland had a 6 year useful life, but was held for an additiona� 4 years. The New Holland mower will be traded to Sloan Implement Company. The new mower is an upgrade since it is a commercial mower due to the volume of acreage being mowed. The low bid does not meet City of Decatur specifications. The City requested a unit with a shaft driven PTO. The Hustler tractor bid by Rahn Equipment is belt driven which has a tendency for slippage and breaking. In addition, City specifications requested large front and rear tires which are foam filled for better ground clearance and less flat tires. The Hustler tractor has smaller tires which are not foam filled. The City also requested a hydraulic mower deck for ease of transporting the unit to mowing sites and for maintenance. The Hustler tractor does not have a hydraulic mower deck. The second low bidder does not meet City of Decatur specifications. The City requested a tractor with large front and rear tires for better ground clearance. The Grasshopper tractor bid by Hogan Grain has smaller tires. The third low bid submitted by Sloan Implement for the John Deere tractor meets City of Decatur specifications. POTENTIAL OBJECTION: None � INPUT FROM OTHER SOURCES: Lake personnel requested the mower and Fleet Maintenance wrote the specifications. � STAFF REFERENCE: Richard Marley, Director of Public Works, 424-2747. Keith Alexander, Director of Water Management, 424-2863. Richard and Keith will be at the council meeting to answer any questions the council may have about this purchase. BUDGET: $10,550 from the Equipment Replacement Fund.