R2009-111 AUTHORIZING AN AGREEMENT WITH THE SANITARY DISTRICT OF DECATUR

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. - • . . � � failure of a pump station could result in extensive sanitary sewer backups into homes, streets, and waterways in the City. As part of the Sanitary District's service, the pump stations were equipped with Supervisory Control and Data Acquisition(SCADA) electronic monitoring equipment. Should a pump station fail, an electronic signal is sent to the Sanitary District's operation and control room, This function is staffed 24-7 so that maintenance workers can be dispatched immediately. The District has been able to provide this vital service to the City through shared governmental cooperation that benefits both City and Sanitary District wastewater customers. Intergovernmental Cooperation Agreement The 2002 Intergovernmental Agreement has been updated to reflect the 19 sanitary sewer pump stations currently owned by the City(Section 1). Section 3 has been revised to show the most current rate that was effective May 1, 2009, $12.35 per station per day for a total yearly cost of$85,647.25. Section 3 also indicates that the rates will be revised yearly. The Resolution authorizes the City Manager to reimburse the Sanitary District of Decatur for normal yearly rate increases proportional to the Consumer Price Index- Urban(CPI-U)prepared by the United States Department of Labor- Bureau of Labor and Statistics and published on their website. Yearly rate increases in excess of the CPI-U will be authorized by Council. POTENTIAL OBJECTION: There are no known objections to this project. INPUT FROM OTHER SOURCES: Sanitary District of Decatur STAFF REFERENCE: Richard G. Marley, Director of Public Works, and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: Pump station maintenance costs are allocated in the Sewer Fund as part of the Capital Improvement Plan. The agreement authorizes the City to reimburse the Sanitary District of Decatur for normal maintenance at the rate of$12.35 per day per pump station for 19 pump stations, totaling $85,647.25 per year. The agreement also authorizes the City to reimburse all actual costs for equipment, repair parts, and/or costs of installation purchased by the District in their maintenance of the City's pump stations. Staffing Impact: Staff time is minimal for this work. This memorandum was prepared by Matthew Newell, P.E., City Engineer. Attach: 2 cc: John Smith, Assistant City Manager for Public Services Don Miller, Sanitary District of Decatur Dave Anderson, Sanitary District of Decatur Page � 2