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Mass Transit Memorandum <br /> No. 033009-1 <br /> March 30,2009 <br /> TO: Honorable Mayor Carrigan and City Council Members <br /> FROM: Ryan P. McCrady, City Manager W " <br /> Paul McChancy, Mass Transit Administrator � <br /> �� , <br /> SUBJECT: Purchase Order for Transit Bus Collision Repair <br /> SUMMARY Staff recommends that Council adopt a Resolution awarding a <br /> RECOMMENDATION: purchase order for collision repair of a Transit bus to the lowest <br /> bidder: Prairie International Trucks, Inc. <br /> BACKGROUND: In December Transit bus #9110 was damaged in an accident. The <br /> bus slid on an ice covered side street and struck a large tree at the <br /> front, curb-side corner of the bus. The list of repairs includes: <br /> frame alignment,replacing the front cap and windshields, aligning , <br /> the floor pan and cross members, replacing the front passenger 'I <br /> doors and repairing the door frame, replacing the wheelchair ramp, I <br /> and repainting. The work has been delayed because the front cap I <br /> was not available from the manufacturer until now. Because of the <br /> extent of the damage, the work was sent out to a private firm with <br /> the expertise to handle these repairs. <br /> Transit's maintenance superintendent finds that there are only two <br /> companies in Illinois that are qualified to do body work and repairs <br /> on transit buses: Prairie International Trucks, Inc. (south of <br /> Springfield) and Bus and Truck of Chicago, Inc. (Chicago). The <br /> lowest bidder for this type of project is determined by getting <br /> quotes from the qualified firms for a key element of the collision <br /> repair, such as the replacement of the front cap and windshields. <br /> Once the lowest bidder is determined, the bus is towed to that firm <br /> for inspection. Based on the inspection, the firm then determines <br /> the price for the repairs that are found to be necessary. In this case <br /> Prairie International Trucks was found to be the lowest, qualified <br /> bidder. This firm has done collision repairs for the Transit System <br /> in the past and maintenance staff is confident that the firm is <br /> qualified and capable of doing this work. The attached price quote <br /> for$15,710 is for labor, paint and minor materials. The Transit <br /> System is supplying the necessary parts. <br /> POTENTIAL No objections are expected. <br /> OBJECTION: <br />