R2009-10 AUTHORIZING AMENDMENT TO RESOLUTION R2007-223

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. � ,� ECONOMIC AND URBAN DEVELOPMENT MEMORANDUM Memo No. 09-06 January 28, 2009 TO: Honorable Mayor Michael T. Carri�an and City Council Members 1�/ FROM: Ryan McCrady, City Manager� Greg Crowe, Assistant City Manag Mark L. Smith, Senior Pla SUBJECT: Amendment of Resolution No. 007-223, Agreement far GIS Technical Mapping Services with Eastern Illinois University SUMMARY RECOMMENDATION: Staff recommends approval of the attached Amendment of Resolution No. R2007-223 authorizing an additional $48,000.00 in expenses for GPS Utilities Mapping of Storm Water Manhole and Insets with Eastern Illinois University (EIU). BACKGROUND: On November 2007, the Council passed Resolution No. R2007-223 authorizing the expenditure of $50,543.00 for the "purpose of mapping storm water manholes and inlets as part of the development and implementation of mapping and data services for the operations of the City and to serve the residents of the City with timely and accurate geographic information." The figure included in the aforementioned Resolution was based on the best available data at the time and was an estimated figure taken from the City's current CAD mapping resources. Over the course of the last year, field work has revealed that there exists many more manholes and inlets than previously know. As a result, the cost of mapping these storm water manholes and inlets is anticipated to exceed the authorized amount by$48,000.00. � POTENTIAL OBJECTIONS: There are no known objections from any source. INPUT FROM OTHER SOURCES: This project will continue to be cooperatively conducted and have extensive involvement by the Department of Engineering & Infrastructure, the Water Department and the Decatur Sanitary District. STAFF REFERENCES: If Council members have questions they may contact Mark Smith, Senior Planner, 424-2790, or at mismith(c�,decaturil.�ov. BUDGET/TIME IMPLICATIONS: The additional costs will be paid out of funds allocated by City Departments and the Decatur Sanitary District that are utilizing GIS services. The additional amounts allocated to GIS implementation include $25,000.00 from the Department of Engineering and Infrastructure's Capital Improvement Plan for FY 2009, $21,000.00 from the Water Fund and $20,000.00 from the Decatur Sanitary District.