R2008-222 AUTHORIZING AGREEMENT WITH BURWOOD GROUP, INC.

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��1c�?��~ , \� � •\\ '\ \ A�i � � ,.. � ,. �� . � i � r�,. - ya�r ' 4, �E` a� � �� ;��. e : � �� ,� �� r`, � Appendix A — Key Assumptions In order to prepare this proposal, we have made certain assumptions to cover items that may not have been expressly discussed during conversations with City of Decatur. Changes to these assumptions may affect the scope and cost of this proposal. • Regular project management"best practices" will be incorporated throughout the project(e.g., status reporting, issues management, etc.) • Burwood Group will provide City of Decatur with a weekly status report, describing work that was performed during the past week, work to be performed the next week, key issues and items for management attention • Burwood Group will perform weekly status meetings with City of Decatur • City of Decatur will ensure requirements and other Burwood Group deliverables are reviewed and signed-off in a timely manner by employees of the appropriate level • City of Decatur will diligently work with Burwood Group to accomplish signoff within 10 working days of completion • City of Decatur will align the incentives and objectives of employees and other vendors to cooperate with Burwood Group resources • City of Decatur will provide Burwood Group resources office space for staff as needed, including a phone and Internet connection (either LAN or phone line), conference rooms for meetings/workshops, and access to building areas necessary to complete this project • City of Decatur will provide the appropriate staffing levels to ensure the success of this project • Appropriate skill levels • Appropriate level of focus to Network Upgrade • Burwood Group will work with City of Decatur as needed to define all time sensitive resources for the project before starting the project • Burwood Group and City of Decatur will agree on a starting date and end date for this project based on the availability of any time sensitive resources • City of Decatur will designate Points of Contact within City of Decatur to act as liaisons and be the primary contacts for issue resolution and logistical support for the life of this project • City of Decatur will provide Burwood Group consultants with appropriate access to the systems as necessary for the purposes of reviewing configurations and performing design and implementation work • Burwood may perform work off-site • Burwood will advise City of Decatur when the engagement's hour and fee estimates reach approximately 80% utilized. At this time City of Decatur and Burwood may execute further arrangements to the project under the guidelines of this agreement through Appendix C - Change Control Document. • Any changes to the requirements in this Proposal for Services will be fully documented in a change request form and signed by all parties involved. Additional costs may be incurred based on the request and amount of time to complete. burwoodgraup, inc. Paqe 5 or a Confidential and Proprie[ary to Burwood Group,Inc.