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COUNCIL COMMUNICATION FORM <br /> PURCHASING& INTERNAL SERVICES MEMOR.ANDUM <br /> #08-75 <br /> October 24, 2008 <br /> TO: Honorable Mayor Carrigan and City Council <br /> FROM: Ryan P. McCrady, City Manager � <br /> Ron Neufeld, Financial Management Director <br /> Deborah M. Perry, Purchasing Supervisor� <br /> SUBJECT: Bids for Dump Trucks <br /> SUMMARY RECOMMENDATION: Staff recommends awarding contract to Prairie ' <br /> International to furnish three (3) 2009 single axle 7400 4x2 International dump truck chassis with <br /> body, plow, and spreader. , <br /> BACKGROUND: Bidders were asked to submit both a conventional bid for an outright <br /> purchase of the dump trucks and also a bid which included the trade in cost of the old dump <br /> trucks. Staff evaluated the bids and determined the bid for trading in the trucks is the lowest and <br /> best responsive and responsible bid for the City. <br /> These trucks will be used by the Street & Sewer Division. The trucks will replace 1999 <br /> International trucks with 60,821; 61,136; and 65,033 miles that are currently in service. The old <br /> trucks will be traded in to the low bidder when the new units are delivered. <br /> POTENTIAL OBJECTION: None <br /> INPUT FROM OTHER SOURCES: Street Division requested the trucks. Fleet Maintenance <br /> wrote the bid specifications. Both recommend approval of bid. <br /> STAFF REFERENCE: Richard Marley, Engineering & Infrastructure Director, 424-2747. <br /> Richard Borders, MSC Manager, 875-4820. Richard Marley will be at the council meeting to <br /> answer questions the council may have about this purchase. <br /> BUDGET: $299,562.99 from the Equipment Replacement Fund. <br />