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and integrated into the schedule for implementing an asset management system. <br /> The following groups are working together to build the GIS map and data base: <br /> i) EIU <br /> ii) BGM Engineering <br /> iii) TSI <br /> iv) ENGINEERING & INFRASTRUCTURE <br /> v) MUNICIPAL SERVICES <br /> vi) ECONOMIC & URBAN DEVELOPMENT <br /> I) SEWER SYSTEM RECORDS: The existing records keeping system will be <br /> reviewed and documented, focusing on record document retrievability and <br /> information sharing practices. <br /> m) CUSTOMER SERVICE: The existing protocols for accepting, recording, and <br /> responding to complaints on sanitary sewers will be reviewed and documented. <br /> 2) REVIEW CONDITIONS OF EXISTING SYSTEM <br /> a) SCREEN EXISTING SEWER CCTV RECORDS: Review video recordings of a <br /> representative selection of sanitary sewers to establish general system <br /> conditions, with a more detailed review of critical sewers. <br /> b) REVIEW SERVICE CALLS: The City's records for service calls will be reviewed <br /> for patterns of sewer failure and routine maintenance. Failures could include <br /> overloaded sewers, blockages, grease, roots, and overflows. <br /> c) REVIEW SEWER COMPLAINTS: The City's records for sewer complaints will be <br /> evaluated for indications of sewer failure. <br /> d) REVIEW MAINTENANCE/REPAIR RECORDS: Maintenance and repair records <br /> will be reviewed from the standpoint of improving feedback for use in an asset <br /> management program. <br /> e) ESTIMATE SCOPE & COST OF REPAIRS: Using data from the televised <br /> inspection videos, a generalized estimated of cost for repairs to the entire system <br /> will be made to achieve the goals, objectives, and desired level of service. <br /> These costs will then be translated to an annual capital improvements budget. <br /> fl ESTIMATED ANNUAL OPERATION AND MAINTENANCE COSTS: Based on <br /> the service calls, complaints, maintenance records, and typical levels of staffing <br /> for similar communities, an appropriate "pay-as-you-go" cost for operation and <br /> maintenance will be determined. This cost will be compared to the City's current <br /> level of funding. <br /> 3) REVIEW REGULATORY COMPLIANCE: Evaluate the current state of the City's <br /> sanitary operations in light of existing and proposed EPA regulations, with <br /> recommended courses of action to bring the City into compliance with existing law, <br /> and to lay the foundation for compliance with future regulatory mandates. <br /> 4) SUGGEST FINANCING ALTERNATIVES: A discussion of funding alternatives will <br /> be presented. This discussion will include grants, loans, bonds, taxes, and user <br /> fees, including each funding type's advantages and disadvantages, and the various <br /> types of costs most suitably addressed by each type. <br /> 2 <br />