R2008-142 ACCEPTING PROPOSAL - Laserfiche WebLink

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Mass Transit Memorandum No. 082008-1 August 20, 2008 TO: Honorable Mayor Carrigan anc� City Counc'1 Members FROM: John A. Smith, Interim City Manager Paul McChancy, Mass Transit Admin stra �J7�,,,`- , SUBJECT: Agreement for Transit Advertising Broker SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: contract for an advertising broker for the Transit System to the single bidder, Houck Motor Coach Advertising, Inc. BACKGROUND: The City's current five year contract with Houck Motor Coach Advertising expires on October 31, 2008. As the Transit System's advertising broker, the firm seeks, negotiates, and manages all facets of the contracts for advertising on the sides of our buses. Staff advertised for proposals for an individual or firm to serve as the Transit System's advertising broker for the next five years. Notices were placed in the July 7th issue of a national publication, APTA's Passenger Transport, and in the July 9th issue of the Decatur Tribune. The complete Request for Proposals (RFP) was mailed to two firms and one individual who had earlier requested to be on the mailing list for this contract. 'The RFP was mailed to one firm that responded to the ad in Passenger Transport. Only Houck Motor Coach Advertising submitted a proposal by the August 11�' deadline. The firm proposes to pay the City either$25,000 per year or 50% of the amount of advertising contracts sold, whichever is greater. The current contract requires the firm to pay the City either $18,000 per year or 50% of the amount of advertising contracts sold, whichever is greater. This contract generated $24,834 in advertising revenue in FY 2007-2008. Staff has examined Houck's proposal and determined that it meets the minimum specifications published in the request for proposals, and that it meets all of the other require- ments of the bidding process. Staff finds that Houck Motor Coach Advertising, Inc., is capable of, and competent to perform the work. POTENTIAL No known objection to awarding the contract to Houck Motor OBJECTION: Coach Advertising, Inc. INPUT FROM Richard Foiles, General Manager OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Awarding this contract would increase the City's advertising IMPLICATIONS: revenue without increasing staff time spent on advertising.