R2008-109 ACCEPTING BID GRAY MANUFACTURING COMPANY, INC.

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. Mass Transit Memorandum No. 062708-1 June 27, 2008 TO: Honorable Mayor Carrigan and City Council Members FROM: John A. Smith, Interim City Manager G�� Paul McChancy, Mass Transit Admimstrato�y�. � SUBJECT: Purchase Order for a 4-Post Vehicle Lift SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order for a 4-post vehicle lift to the lowest, qualified bidder: Gray Manufacturing Company, Inc. BACKGROUND: The Transit System's maintenance department wishes to purchase a 4-post vehicle lift to be used in servicing Transit's cars,trucks, and wheelchair lift vans. On May 22, 2008, staff placed an advertisement in the Herald &Review newspaper requesting sealed bids for furnishing the City with a 4-post vehicle lift. Notices were also sent to 28 firms that were either suggested by maintenance department staff or found on the internet. Ten bids � were received from nine different firms by the bidding deadline on June 23rd. The Mass Transit Administrator reviewed the bids �II and determined that only two bids met all of the mechanical , specifications stated in the invitation for bids. For example, most ' of the bids that were eliminated did not have ramps and runways ' that could be adjusted for either a small sedan or a truck with dual ' rear wheels, measuring 95" wide. Staff determined that the two ' remaining bids met all of the published specifications, with no variances, and that these bids complied with all other requirements of the bidding process. As shown on the attached tabulation of bids the lowest, qualified bidder was Gray Manufacturing Company, Inc. with a bid of$ 8,507.00. POTENTIAL Bidders had 5 days from the date of the bid opening to file a protest. OBJECTION: No one has objected to awarding the purchase order to Gray Manu- facturing Company, Inc. No objections are expected. INPUT FROM James Gillum, Maintenance Superintendent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Staff has already obtained a federal grant for 80% of this purchase. IMPLICATIONS: City funds have been budgeted for the remaining 20%.