R2008-72 AUTHORIZING SUPPLEMENTAL AGREEMENTS WITH THE STATE OF ILLINOIS

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2. $173,649.83 for the final design ofthe streetscape improvements which includes an 80% ($138,919.86)reimbursement from the ITEP Grant and a City match of 20% ($34,729.97). The planned project schedule is as follows: • Attend FHWA Coordination Meeting (Completed) - May 7, 2008 • Approve Supplemental Agreement - May 19, 2008 • Conduct Public Information Meeting - June 2008 • Complete Project Development Report(Includes Preliminary Cost Estimate) -mid June 2008 • IDOT approval of Project Development Report - first week of July 2008 • Begin Final Design and Right of Way Negotiations - first week of July 2008 • Submit Preliminary Information and Concept Drawings to Council-August 2008 • Submit Pre-Final Design, Specifications and Estimate to IDOT -November 21, 2008 • Submit Final Design, Specifications and Estimate to IDOT - December 12, 2008 • Complete Right of Way Certification- January 21, 2009 • IDOT Contract Letting - March 9, 2009 City Council members will be invited to a public information meeting to be held in June. Information and concept drawings will be presented to Council in August. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Economic and Urban Development Department Illinois Department of Transportation URS Corporation STAFF REFERENCE: Greg Crowe, Director of Economic and Urban Development, at 424-2725 Rick Marley, Director of Engineering and Infrastructure, at 424-2747 Greg Crowe and Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Funding for the final design services totals $292,327.60 of which$118,677.77 will be reimbursed by IDOT and$138,919.86 will be reimbursed by the ITEP Grant. The City's non-reimbursed expenditure for the added design work will be$34,729.97. This is in addition to the$154,705.74 originally approved in February, 2007, for a total of$447,033.34. The total City non-reimbursable expense is $65,671.16. Funds are allocated in the General Capital Fund for this work. Design work will begin immediately upon approval from the Illinois Department of Transportation which normally takes four to six weeks. Preliminary design sketches should be provided to the City Council in August. The intent is to have a project ready to begin during the 2009 construction season. Attach: 5 cc: Dick Borders, Municipal Services Manager Aaron Lawson, Assistant City Engineer URS Corporation Page � 2