R2008-65 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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� � Engineering& Infrastructure Memorandum , NO. 2008 - 39 DATE: May 9, 2008 TO: Honorable Mayor Osborne and City Co ncil FROM: John Smith, Interim City Manager � Richard G. Marley, P.E., Director of ngineering Inf ar s cture Greg Crowe, Assistant City Manager for Economic and Urban Devel SUBJECT: 300 Block N. Water Street Enhancement Project, City Project 07-03 SUMMARY RECOMMENDATION: Two resolutions are being recommended to the City Council for approval: 1. Resolution awarding the contract for the 300 Block North Water Street Enhancement Project, City Project 07-03, to Otto Baum Company, as the lowest, responsible bidder in the amount of$518,644.29. This amount includes $363,766 for infrastructure reconstruction and $154,878.29 for streetscape enhancements. 2. Resolution authorizing a $7,500 amendment to the existing engineering agreement with Phillip W. Cochran(PWC) to provide construction consultation during the project. This amendment is in addition to the $119,500 currently authorized for a total authorized amount of$127,000. It is recommended by staff that the City Council approve the attached resolutions and that the Mayor be authorized to execute the contract with Otto Baum Company, and execute the amended agreement with PWC and the City Clerk to attest. BACKGROUND: On October 16, 2006, the City Council authorized a redevelopment agreement with Reynolds Development, LLC, to develop the east side of the 300 block of North Water Street. As part of the agreement the City agreed to: 1. Reconstruct the 300 block of North Water Street to allow two-way traffic and provide streetscape improvements by July 31, 2008; 2. Demolish the buildings at 327 and 331/335 North Water Street by July 31, 2008; and, 3. Redevelop or demolish the remaining buildings in the 300 block of North Water Street by July 31, 2008. On March 5, 2007, City Council authorized an agreement with PWC to provide engineering services to perform the required design work at a cost of$68,500. On February 4, 2008, City Council authorized a contract with National Wrecking Company to demolish the buildings on the west side of the 300 block of North Water Street. An amendment was also authorized for$51,000 with PWC to provide demolition observation. On April 21, 2008, City Council was provided typical drawings of the proposed 300 Block North Water design. The project plans and specifications were prepared by PWC Engineering. The project was advertised April 24, 2008, and bids were opened on May 8, 2008. Alternate bids were taken for asphalt pavement (Alternate A) and concrete pavement (Alternate B). The results for the letting are as follows: �