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� Mr. Aaron Lawson <br /> City of Decatur <br /> March 28, 2008 <br /> Page 2 <br /> The sewer map will be sent to BGM in quarter sections as paper prints for review as they are prepared by <br /> E[U. BGM will mark up the prints and return them to EIU. Conflicts which are unable to be resolved <br /> without extreme measures will be documented with the final map. <br /> The engineering services offered by BGM are part of a larger process to create an accurate map of the <br /> City sewer system for use in planning, operation and maintenance. The location, character, and number <br /> of mapping anomalies which are unable to be resolved by field investigations are unknown. The quality <br /> of mapping being prepared by EIU is unknown. Since BGM has no control over the extent of the <br /> anomalies and that information cannot be given to BGM, it is impractical for BGM to set a fixed <br /> engineering fee. BGM will provide as needed engineering services on an hourly rate. Based on <br /> discussions with City staff and their expectations for the overall process, BGM's services will not exceed <br /> a budget of$135,000 without approval by the City. Attached is a breakdown of the anticipated level of <br /> effort and costs associated with the work tasks. Since the quality of the mapping by EIU and nature of <br /> mapping problems is unknown, the estimate of engineering hours and costs is an appro�imation. As the <br /> process develops, the City has the option to increase or decrease the level of engineering effort used to <br /> resolve anomalies. Only time spent directly on the project will be billed in accordance with BGM's <br /> current Schedule of Charges. Any direct costs incurred by BGM which are related to the project will be <br /> billed with an additional 5% added to cover overhead. BGM will track engineering costs against the <br /> percentage of total sewer footage reviewed. This tracking data will be provided to the City monthly. If <br /> the City wishes to increase or decrease the level of engineering effort in the mapping process, they can <br /> simply notify BGM of the change. <br /> If there are any questions, please do not hesitate to calL , <br /> Very Truly Yours, I <br /> Bainbrid e, Gee, Milanski & Associates, Inc. I <br /> Charles Hunsinger, Vice Pr dent <br /> Accepted By: <br /> ;.��D atur �`�� <br /> Title: Mayor <br /> Date: April 21 , 2008 <br /> att By: � <br /> , <br /> ,�,�,��_ _ 2iL,�-� <br /> City Clerk <br />