R2008-47 ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF A PURCHASE ORDER

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COUNCIL COMMUNICATION FORM PURCHASING& INTERNAL SERVICES MEMORANDUM #08-22 March 28, 2008 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, 'ty Manager Ron Neufeld, ncial Management Director Deborah M. err , Purchasing Supervisor Q� SUBJECT: Bids for water treatment chemicals SUMMARY RECOMMENDATION: Staff recommends awarding contracts to the low responsible bidders meeting specifications listed on Exhibit A for each of the water treatment chemicals for May l, 2008 —Apri130, 2009. BACKGROUND: Alexander Chemical Company was the low bidder on chlorine and sodium bisulfite, however, they did not meet bid specifications. Bidders were instructed to quote delivered prices and not add other charges. According to the Water Production Manager, it is hard to determine the exact number of containers or drums that will be used during a contract period. In addition the deposit money is paid directly to the company and held until the containers are returned. At any given time, there is a minimum of 12 chlorine tanks on site, which would mean $9000 is tied up in deposit fees. The second low bidder for chlorine and sodium bisulfite met the City of Decatur bid specifications. The low bidders have provided the City with the necessary bonding, NSF and AWWA certification required for their chemicals. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Water Management requested the chemicals a�d also wrote the bid specifications. They recommend approval of the bid. STAFF REFERENCE: Keith Alexander, Director of Water Management, 424-2863. Rob Shirley, Water Production Manager, 424-2866. Keith will be at the council meeting to answer any questions the council may have about this purchase. BUDGET: Water Management Fund.