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COUNCIL MEMORANDUM <br /> NO. 2007-31 <br /> December 13, 2007 <br /> TO: Honorable Mayor Osborne and City Council <br /> FROM: Steve Garma City Manager � <br /> Billy Tyus, istant City Manager���J <br /> SUBJECT: Ice Storm Payments <br /> SUMMARY RECOMMENDATION: Staff recommends approval of the proposed <br /> item authorizing ice storm-related payments to neighboring communities which assisted <br /> City crews with clearing roadways and storm cleanup and for security services at the <br /> �-lickory Point Township burn site. Payments total $246,920.13 but are covered in part by <br /> FEMA/Illinois Emergency Management Agency reimbursement. • <br /> BACKGROUND: We finished our final ice storm-related work project in October of <br /> this year (damaged tree removal) and in November submitted the last of our <br /> reimbursement requests to FEMA/IEMA for reimbursement. The items listed as part of <br /> this item were not submitted to the City Council before now because we were waiting to <br /> determine whether they would be reimbursed. We received the second large payment <br /> irom FEMA this month which included payment for these items and it is possible that we <br /> could receive additional reimbursement. <br /> The city was eligible for reimbursement from FEMA/IEMA of 75% of eligible expenses. <br /> As you know the above-mentioned cities provided a great amount of assistance in the <br /> early days and weeks of the emergency. A breakdown of the expenses (not including <br /> usage costs for our own equipment) and funds received from FEMA is as follows: <br /> ACTUAI, EXPENSES TO DATE (including these items): $1,068,157.30 <br /> FEMA PAYMENTS RECEIVED TO DATE: $928,074.10 <br /> TOTAL EXPECTED FEMA PAYMENTS: $951,448.42 <br /> ACTUAL COST TO CITY: $116,708.92 <br /> Expenses include overtime salaries and benefits, contractor costs, burn pile cleanup costs, <br /> payments listed as part of this item and all other items associated with providing <br /> protective services and cleanup during and after the starm. We also expect that we will be <br /> eligible for an administrative reimbursement of about $23,374.32 to cover the cost of <br /> applying for and administering the grants once we close the grant process. <br /> I <br />