R2007-127 ACCEPTING BID DOTY & SONS CONCRETE PRODUCTS, INC.

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Mass Transit Memorandum No. 062507-1 June 25, 2007 TO: Honorable Mayor Osborne and City Council Members FROM: Steve Garm ity Manager Paul McCh n , Mass Transit Administrator �� SUBJECT: Purchase Order or Bus Stop Benches SUMMARY Staff recommends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order for bus stop benches to the low bidder, Doty & Sons Concrete Products, Inc. (Sycamore, IL). BACKGROUND: Staff wishes to purchase 12 - 6' bus stop benches, to be constructed of recycled plastic lumber seats and backs on concrete legs (frames). Requests for bids were sent to 13 firms that advertise similar benches. The attached Bid Tabulation shows that only two firms submitted bids meeting the required specifications. The lowest bidder was Doty& Sons Concrete Products, Inc., with a bid of $7,037.48. The other bidder was Highland Products Group, LLC. (Boca Raton, FL) with a bid of$10,218.14. Staff has examined the bids and determined that both of these bids meet the minimum specifications, and that the bids meet all of the other requirements of the bidding process. Transit has previously purchased benches from Doty & Sons, and recommends them as a qualified and responsible firm. Staff finds that the lowest bidder is capable of, and competent to perform the work required. POTENTIAL No known objection to awarding the purchase order to Doty& Sons OBJECTION: Concrete Products, Inc. INPUT FROM Richard Foiles, General Manager OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Staff has already arranged grants for 100% of this purchase. No IMPLICATIONS: City funds will be required. Transit staff will be required to install these benches.