R2007-124 ACCEPTING BID MIDWEST TRANSIT EQUIPMENT, INC

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. Mass Transit Memol•andum No. 062107-1 June 21, 2U07 TO: Honorable Mayor Osborne and City Council Members FROM: Steve Gari � City Manager Paul McC y, Mass Transit Administrato� -��i c SUBJECT: Purchase Order for Two Wheelchair Lift Vans SUMMARY Staff recominends that Council adopt a Resolution awarding a RECOMMENDATION: purchase order foi-two wheelchair lift vans to the lowest bidder, Midwest Transit Equipment, Inc. BACKGROUND: The Transit System operates 6 wheelchair lift vans to provide door-to-door transportation for people with disabilities who are not able to use the bus system. Staff wishes to purchase two vans to replace two vans that were manufactured in 1993. The old vans are in very poor condition and have an average of over 191,000 miles on each vehicle. The Illinois Department of Transportation (IDOT) recently completed its competitive bidding process for selecting vendors for a range of wheelchair lift vehicles. IDOT awarded the state-wide contract for "light duty paratransit vehicles", which the Transit System wishes to purchase, to Midwest Transit Equipment, Inc. All transportation agencies in Illinois are invited to purchase vehicles under IDOT's contract. The attached sheet shows Midwest Transit Equipment's prices for the basic van (Item 1) and for nine options requested by IDOT. The four items circled are options that IDOT included in its con- tract award— all vehicles purchased under this contract will have these four options, but transit agencies may select other options, if they wish. With those four options, the price per vehicle is $46,866. Staff wishes to add two additional wheelchair secure- ment systems (Item 9) to each van, which brings the total cost per vehicle to �47,816, and $95,632 for two vans. POTENTIAL No known objection to awarding the purchase order to Midwest OBJECTION: Transit Equiprnent, Inc. INPUT FROM James Gillum, Maintenance Superinteildent OTHER SOURCES: Decatur Public Transit System STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BIJDGET/TIME Staff has already obtained a federal grant for 100% of this purchase. IMPLICATIONS: No City funds are required.