R2007-119 AUTHORIZING CITY RIDER HIGHWAY PERMIT

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. �.. ENGINEERING & INFRASTRUCTURE MEMORANDUM NO. 2007 - 37 June 21, 2007 TO: Honorable Mayor Osborne and City Council FROM: Steve Gar , City Manager Greg Cro irector of Economic & Urban Developme� Richard G. arley, P.E.,Director of Engineering & Infrastructure ��'1/1 Matthew C. Newell, P.E., City Engineer �� W�„� . SUBJECT: City Rider to the Pilot Travel Center Highway Permit with Illinois Department of Transportation -Boyd Road/Illinois Route 48 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution authorizing the Mayor to sign the City Rider to the Pilot Travel Center Highway Permit with the Illinois Department of Transportation(IDOT). Approval of the City Rider obligates the City to the following: 1. To install traffic signals at the intersection of Boyd Road and Illinois Route 48 if traffic generated by development in the area requires their installation within the next 10 years; 2. To submit new site plans for development along Boyd Road to IDOT for traffic review; 3. To hold Boyd Road developers financially responsible for future traffic signals at the intersection. BACKGROUND: A copy of the proposed City Rider to the Pilot Travel Centers Highway Permit is attached hereto. As part of the development of the Pilot Travel Center on the northeast corner of Boyd Road and Illinois Route 48 several off-site improvements are being installed by the developer. These include providing an asphalt overlay of a portion of Boyd Road, intersection improvements on Route 48 to allow the smoother movement of large trucks, and drainage improvements. As part of the offsite permit review conducted by IDOT, a traffic study was required to determine the possible future need of traffic signals at the Boyd Road / Route 48 intersection. The study indicated that traffic signals are not necessary at this time; however, IDOT believes signals may be necessary within the next 10 years as development in the area continues. As part of the Pilot Highway Permit, IDOT has required that the City sign a rider accepting the financial responsibility for the possible future installation of traffic signals at the intersection by working with the various developers over the next 10 years as Boyd Road properties develop. In keeping with this requirement, the City has secured a 10 year, $100,000 bond from Pilot for the possible future installation of traffic signals at Boyd / IL Rt. 48. The estimated cost for traffic signals at this intersection is approximately $200,000. Staff recommends that as Boyd Road develops additional bonds be secured from developers to cover more of the cost of the possible future traffic signals.