R2007-104 AUTHORIZING CHANGE ORDER

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� . '. � COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2007-32 June 11, 2007 TO: Honorable Mayor Osborne and City Council FROM: Steve Ga n, City Manager �� .�,1� � Richard . arley, P.E., Director of Engine�jring & I��rastructure Matthew . Newell, P.E., City Engineer�� (,�(/` wv SUBJECT: Street Reconstruction Change Order City Project 07-24 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution authorizing a change order to the Street Reconstruction Project, City Project 07-24 in the amount of$30,000 to make additional pavement repairs near the boathouse on Lake Decatur. This resolution authorizes the City Manager and the Director of Engineering & Infrastructure to increase the existing $762,064.75 contract amount by$35,000 to a maximum of$797,064.75. BACKGROUND: On May 21s`, 2007 the Cify Council authorized a contract with Dunn Company of Decatur to perform pavement reconstruction work for the City. Part of the reconstruction work was to replace one of the access roadways serving the lake front and perform repairs to the main parking lot east of the boat house in cooperation with the Decatur Park District. As the parking lot work progressed, additional repairs were noted in the boat ramp area near the boat house which are under City Maintenance (map is attached). This area was not originally programmed for pavement repair work this year. With upcoming festivals and public use over the summer, it was determined by City staff with the Engineering and Infrastructure and Water Management Departments, that more pavement repairs would be beneficial in the area to forestall further deterioration over the coming year. The Decatur Park District was contacted regarding the change order and offered a contribution of$5,000 toward the repairs. Dunn Company is agreeable to a change order that will increase the low bid quantities on the current project sufficient to complete the additional pavement replacement work near the boat house. The recommended change order cost of$35,000 is approximately 4.6 % of the current $762,064.75 Street Reconstruction contract.