R2007-88 RESCINDING BID AND AWARDING PURCHASE ORDER

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w COUNCIL COMMUNICATION FORM '� PURCHASING & INTERNAL SERVICES MEMORANDUM #07-24 May 14, 2007 TO: Honorable Mayor Osborne and City Council FROM: Steve Garm ity Manager , Ron Neufeld nancial Management Director � Deborah M. Pe y, Purchasing Supervisor i, SUBJECT: Rescind Bids for Tree Removals—Ice Storm Damage SUMMARY RECOMMENDATION: Staff recommending rescinding the contract of AII-A- Round Tree Service for cause. Staff also requests awarding contract to Absolute Tree Service to , remove 56 trees located at various addresses on Snow Route 4 (the area between Eldorado Street on the north, Lake Shore Drive on the south, Nelson Boulevard on the east, and Martin Luther King Jr. Dr., on the west. BACKGROUND: On April 16, 2007, City Council approved awarding a contract to AII-A- I Round Tree Service to remove trees because of the November 2006 ice storm. The trees are located on the City right-of-ways in Snow Route 4. . �, AII-A-Round Tree Service has removed three trees on the contract. AII-A-Round removed two I (2) 18" silver maples on S. 16th, south of Sedgwick west boulevard, and also one (1) 24" silver �, maple on S. 16�' north of Johns east boulevard. Mr. Jeff Helm, is the owner of AII-A-Round Tree Service. Mr. Helm has been hospitalized and has contacted the City, that he wishes to forfeit his contract due to illness. ' The second low bidder is Absolute Tree Service. Staff has met with Mr. Brad Ball, owner of Absolute Tree Service, and he has agreed to hold his price to remove the remaining 56 trees on , the bid. ' Mr. Ball has provided the City with proof of insurance and named the City of Decatur as ', additional insured for this project. � A condition of the bid was that the successful vendor must dispose of all landscape debris from I, this project in a legal and proper manner, or in a licensed landscape waste facility. ' POTENTIAL OBJECTION: None '