R2007-44 ACCEPTING THE BID - Laserfiche WebLink

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. - . COUNCIL COMMUNICATION FORM PURCHASING & INTERNAL SERVICES MEMORANDUM #07-07 March 6, 2007 TO: Honorable M or Osborne and City Council FROM: Steve Garm , ' y Manager Ron Neufel , i cial Management Director r Deborah M. Perry, Purchasing Supervisor� SUBJECT: Repair Switchgear SUMMARY RECOMMENDATION: Staff recommends awarding contract to Altorfer, Inc. to replace the interface and upgrade the automatic switchgear system at the South Water Treatment Plant. BACKGROUND: The South Water Treatment Plant has three sources of power—two feed lines from Ameren and one set from the bacicup diesel generators. If one of the main power lines from Ameren loses power, the switchgear should automatically switch to the backup Ameren line if it's available, and if not, it will switch to the diesel generator. According to Rob Shirley, Water Production Manager, the interface between the automatic switchgear and the operator is an industrial computer (processor) and touch screen display. The processor that operates the switch over to the generators is not working properly. It has failed three times since it was installed in 2002. The City cannot run the generators in manual since the generators must be synchronized between the two of them and the processor is what places them into sync. If they do not come on line, the processors may not allow for the shut off of the generators and the switch back over to the main power grid. This is a sole source purchase since the equipment is proprietary and can only be serviced by Altorfer, Inc. The cost submitted by Altorfer includes installing a manual switch to allow manual operation if the processor or interface fails. In other words, the operator will still be able to switch the system bacic to normal or put the system into manual. The replacement of the processor or interface and upgrade of the system will ensure the City's abilities to switch power at the South Water Treatment Plant. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Water Management requested the repair.