R2007-01 AUTHORIZING CITY MANAGER OR DESIGNEE TO EXPEND CITY FUNDS

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COUNCIL MEMORANDUM #2007-01 DATE: January 4, 2007 TO: Honorable Mayor Paul Osborne and C�y Council FROM: Steve Garman, City Manager �' ,� Billy Tyus, Assistant City Manager' .� SUBJECT: Emergency Storm Cleanup RECOMMENDATION: Staff recommends approval of the attached resolution authorizing expenditures of up to $200,000 for tree limb and foliage cleanup in response to the December 2006 ice storm. BACKGROUND: Staff believes that under this resolution we would be able to fund additional cleanup crews in addition to covering the unforeseen costs of equipment breakdowns, contractor reliability issues and any other costs that might arise. Contractor bids will be taken through Friday, January 4 (that info will be presented asap) for the cleanup to ensure that everyone has a fair chance at receiving work, if qualified. Based on current fisures,we would be able to make a sizable dent in the amount of debris removed within just a few weeks with additional contracted resources. Also, manv of the costs associated with the cleanup could be recovered through federal assistance. There will be a meeting nezt week amongst between federal and aossiblv state officials to discuss the local situation at which time we could verv well know what level of costs could be refunded. As you know, city crews and crews from sunounding communities have been working for several weeks now to clean tree limbs and other debris that fell as a result of the recent ice storm. Even thought we have received a wealth of assistance from surrounding communities and from the state, we've always known that at some point some of those resources would no longer be available and that we would need to bring in additional crews. Additionally, there have been unforeseen costs that have been associated with the clean-up as I'm sure that you would expect with an effort of this magnitude. It is staff's belief that the expenditure is necessary to restore our community and ease the concerns of area residents. POTENTIAL OBJECTIONS: There could be some objections from contractors not selected to perform the necessary work. INPUT FROM OTHER SOURCES: Local contractors, city clean-up crews. STAFF REFERENCE: Billy Tyus, 424-2753 BUDGET/TIME IMPLICATIONS: Not known at this time due to the fact that some of our costs could be reimbursed.