R2006-190 AUTHORIZING EXPENDITURE OF FUNDS

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�� w � ECONOMIC AND URBAN DEVELOPMENT MEMORANDUM No. 06-283 November 29, 2006 TO: Mayor Paul Osborne and City Council Members FROM: Steve Ga ity Manager Dane C. Bra , Assistant City Manage� SUBJECT: GIS Development Program SUMMARY RECOMMENDATION: Staff recommends approval of the attached resolution for the Geographic Information System (GIS) Development Program to extend up to $340,000 in program funds to the procurement of hardware, software and training. BACKGROUND: An informational memo was forwarded to the Council on November 17 detailing the proposed use of funds for the GIS program. The City Council budgeted $400,000 in the FY 07 budget for the development of GIS initiatives. City staff proposes to implement several new components of the system before the end of the fiscal year, including cleaning and updating the address database, the first phase of transitioning infrastructure mapping from the quarter-section system, implementing several technology upgrades to improve functionality of the system and developing map layers for City services (garbage, recycling, snow routes, etc.). Each of these items is underway in order to implement a GIS web portal in the upcoming fiscal year. As the budget process begins, it is imperative that requests by Council members for specific program or data development be communicated to the City Manager. This information will be used to develop the FY 08 GIS budget and establish priorities for work elements. It is anticipated that a demonstration of GIS developments will be made to the Council in Spring, 2007. POTENTIAL OBJECTION: N/A. INPUT FROM OTHER SOURCES: The proposed expenditure plan has been created by the GIS Technical Committee and reviewed by the GIS Policy Committee. Further input on technical and program needs has been solicited from outside agencies such as the Emergency Telephone System Board. STAFF REFERENCE: Any additional questions may be forwarded to Dane Bragg at 424-2727 or dbrag��decaturnet.org. BUDGET/TIME IMPLICATIONS: The funds are budgeted in the FY 07 budget under Non-Departmental.