R2006-153 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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}. ' , , Engineering & Infrastructure Memorandum NO. 2006-56 September 20, 2006 TO: Honorable Mayor Osborne and City Council FROM: Steve Garma ity Manager Matthew C. N 11, P.E.,Acting Director of Engineering & Infrastructur��""` Richard N. B r d, Civil Engineer II �� SUBJECT: Green Street Water Main Replacement, City Project 06-10 SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Green Street Water Main Replacement, City Project 06-10, to Bodine Services of Decatur, as the lowest, responsible bidder in the amount of$498,425.00, and that the Mayor be authorized to execute the contract, and the City Clerk to attest. BACKGROUND: This project will replace an existing 6 inch water main on Green Street between Main Street (Route 51 South) and Monroe Street with a 12 inch main. This section of water main is in poor condition and is approaching the end of its design life. The replacement of the water main will restore service reliability and ensure that fire flow requirements are met. The project plans and specifications were prepared by Engineering Division staff. The project was advertised August 29, 2006, and bids were opened on September 20, 2006. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over (-Under) Engineer's Estimate $475,774.25 ---- Bodine Services of Decatur $498,425.00 4.76 % Burdick Plb. & Htg. Co., Inc. $508,672.00 6.91 % Bids exceeded the engineer's estimate largely due to the cost of pavement repairs exceeding those seen on past projects. High fuel costs and the difficulty of the work are the likely causes for this increase and are reasonable for the work to be done. Project estimates are based on previous work of a similar nature gathered either from past City work or Illinois Department of Transportation projects. Bodine Services of Decatur provided the low bid for the proposed work. Staff recommends that the City Council approve a contract with Bodine Services of Decatur to perform the Green Street Water Main Replacement Project.