R2006-104 ACCEPTING THE BID - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM � . PURCHASING & INTERNAL SERVICES MEMOR.ANDUM #06 - 43 June 26, 2006 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Ron Neufeld, Financial Management Director Deborah M. Perry, Purchasing Supervisor� : SUBJECT: Purchase of Street Sweepers � SUMMARY RECOMMENDATION: Staff recommends awarding contract to Key Equipment& Supply Co. to furnish four(4)Elgin Pelican 2006 P-dual street sweepers. BACKGROUND: The street sweepers will be used by the Street Division. They will replace 2001 Elgin Pelican street sweepers currently in service. This is a sole source purchase. The department has standardized with Elgin street sweepers for several years. This allows for standardization of parts. In addition to sweeping streets, the Elgin Pelican street sweepers are efficient in removing leaves that fall on City streets and accumulate in the gutters. This helps prevent leaves from getting into the City sewers, and eliminates safety problems for motorists. The mechanical condition of the current sweepers in service is such that they cannot be depended on to perform this coming fall season without repeated mechanical breakdown. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Street Department requested the sweepers. Fleet Maintenance wrote the bid specifications. Both recommend approval of bid. STAFF R.EFERENCE: Steve Swanson, Director of Engineering and Infrastructure, 424-2747. Tom Serfass, Fleet Supervisor, 875-5718. Steve will be at the council meeting to answer any , questions the council may have about this purchase. BUDGET: $424,980 from the Equipment Replacement Fund.