R2015-124 AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT Dewberry Architects, Inc.

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Item Coversheet Page 1 of 2 m Financial Management DATE: 11/6/2015 MEMO: Financial Management 2015-15 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Gregg D.Zientara,City Treasurer&Director of Finance Jeff Abbott,Fire Chief of the City of Decatur SUBJECT: Resolution Authorizing City Manager to Execute Professional Service Engagement Agreement with Dewberry Architects,Inc.for the Fire Department Facility Assessment Study SUMMARY RECOMMENDATION: City Administration recommends City Council approval of the attached Council Resolution to authorize the City Manager to enter into a professional service agreement with Dewberry Architects, Inc. for the purpose to conduct an architectural and facility condition assessment of the City's seven(7)fire stations. BACKGROUND: The City has seven(7)fire stations located throughout the City footprint.The age of the current fire stations range from twenty-plus (20+) to fifty-plus (50+)years, with the newest fire station, fire station number 1, placed into service approximately twenty-one (21)years ago. Fire 1—built circa 1994,current age 21 years,Grand and Water Fire 2—built circa 1975,current age 40 years,27�'and William Fire 3—built circa 1927,current age 88 years,Fairview&Eldorado Fire 4—built circa 1962,current age 53 years,22°d Street(Firestone) Fire 5—built circa 1962,current age 53 years,US 51 north of Brentwood Village Fire 6—built circa 1966,current age 49 years,US 51 south(South Shores) Fire 7—built circa 1970,current age 45 years,Airport The age of the current facilities is such that require a level of repair and maintenance that continues to increase each year,placing a drain on available financial resources of the City. The City will engage Dewberry Architects,Inc.to perform a facility assessment,to ascertain the structural integrity of the facilities and define the level of investment required to secure the current facilities for longer term use at affordable long term expense within the constraints of the City budgets. The Dewberry proposal included in the Council packet identified two(2)phases for project undertaking as follows: • Phase 1 -Existing facility assessment for a cost of$51,280, � Phase 2-Facility space needs programming and conceptual design for a cost of$17,035 At this time, the City has determined that the existing facility assessment, Phase 1, is the undertaking that the City desires to perform.The facility space needs programming,Phase 2,is a longer term initiative,albeit required,can be deferred to a later point in time for engagement. Therefore,the City is requesting Council consent to engage Dewberry Architects,Inc.in Phase 1 work-scope for a cost of$51,280. The study,once approved by City Council,will commence in the 4`�'quarter of 2015 with deliverables from Dewberry Architects in early 2016. POTENTIAL OBJECTIONS: There are no known objections to this resolution request. https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=304 11/16/2015