R2006-67 AUTHORIZING AGREEMENT TELE SCAN, INC.

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� � � COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2006-25 April 19, 2006 TO: Honorable Mayor Osborne and City Council FROM: Steve Garma ity Manager Stephen Swa n, P.E.,Director of Engineeri g & Infrastructure Matthew C. Newell, P.E., City Engineer��;v"` Douglas Nooden, P.E., Assistant City Engineer�,,� , SUBJECT: Annual Sewer Televising Program, City Project 06-19 ' SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution approving an agreement with Tele Scan, Inc., for pipeline inspection services to be used in the Annual Sewer Televising Program, City Project 06-19. The resolution authorizes the Mayor to execute an agreement with Tele Scan, Inc., and for the expenditure of up to $250,000.00 under this agreement for televising and other inspection work necessary in the maintenance of the City's sanitary sewer system. BACKGROUND: In March, 2006 the City's Engineering Division prepared a Request for Proposal (RFP) to obtain proposals from interested firms to provide pipeline inspection services for up to three fiscal years beginning with Fiscal Year 2007. Proposals were sent to five firms who perform televising and inspection services within Illinois. One firm replied to the City's RFP: • Tele Scan, Inc. -Mt. Zion, Illinois The submitted proposal was reviewed on the range of services provided, the quality of inspections, the firm's ability to respond to emergency inspection requests,proximity of the firm to Decatur and the general cost for services. Tele Scan, Inc., is a firm that can best fill the City's requirements for sewer inspection services. Tele Scan is a local firm that has fully demonstrated its ability to provide high quality sewer inspection services to the City of Decatur at a very reasonable cost. The agreement proposed herein includes an option for the City to renew the agreement for up to two additional years with no increase to the various inspection fees. Pipeline inspection services have proven invaluable in locating problems and answering questions that arise in the normal maintenance of the City's sewers along with ongoing condition assessment. The agreement includes set unit prices for: