R2006-57 ACCEPTING THE BID - Laserfiche WebLink

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r � '• . � COUNCIL COMMUNICATION FORM PURCHASING& INTERNAL SERVICES MEMORANDUM #06 - 29 April 11, 2006 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager Ron Neufeld, Financial Man�agement Director Deborah M. Perry, Purchasing SupervisorC�� SUBJECT: Bids for Police Pursuit Vehicles SUMMARY RECOMMENDATION: Staff recommends awarding contract to Landmark Ford to furnish eight(8) 2006 Ford Crown Victoria police pursuit vehicles. BACKGROUND: These vehicles will replace 2003 and 2004 Chevrolet Impalas currently in use. The bid of Miles Chevrolet is shown on a separate bid summary only because requested. This is a deviation from the normal practice, since Miles Chevrolet's bid did not meet the City of Decatur bid specifications. It is important to note that City Council can waive any variance. More specifically,the Notice to Bidders on all of the City specifications, states the following: The Council of the City of Decatur, Illinois reserves the right to accept, renegotiate or reject any or all proposals and to waive any variance from the requirements of the instruction for bidders. The Council further reserves the right to award the contract to the bidder which, in the opinion of Council, will best serve the public interest, and the criteria listed herein shall be subordinate to the discretion of Council with regard thereto. POTENTIAL OBJECTION: Miles Chevrolet, local dealer, has expressed opposition to this bid. INPUT FROM OTHER SOURCES: The police department requested the vehicles. Fleet maintenance wrote the bid specifications. Both recommend approval of bid. STAFF REFERENCE: James Anderson, Police Chief 424-2745, Steve Swanson, Engineering and Infrastructure Director 424-2747. Both will be at the council meeting to answer any questions the council may have about this purchase. � BUDGET: $156,420 from the Equipment Replacement Fund.