R2006-01 AUTHORIZING AGREEMENT - Laserfiche WebLink

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. , City staff as a follow-up to recent comments made by Council members prepared a Request for Qualifications and Expressions of Interest(RFQEI) to solicit statements from consultants to perform a study for the remodel of the City Council Chamber. The RFQEI was sent to seven pre-selected consultants considered by City staff to have the qualifications for this study. Five consultants submitted statements of qualifications and interest in response to the request. A selection panel consisting of Jerry Bauer, Asst. City Manager for Operations; John Smith, Asst. City Manager for Public Services; Dane Bragg, Asst. City Manager for Economic &Urban Development; Bud Wilcox, Civic Center Manager; and Steve Swanson, Director of Engineering & Infrastructure, reviewed and rated the five statements that were received. The panel selected three consultants to be interviewed for the project. The three firms were Architectural Expressions, LLD; BLDD Architects, Inc.; and Blank, Wesselink, Cook and Associates, Inc. The selection panel conducted an interview of each consultant and decided on the firm of BLDD, Architects, Inc., as the preferred firm for the project. City staff has negotiated an agreement with BLDD for the study. The project will consist of BLDD conductin work sessions with various users of the facilit to obtain in ut on su ested g Y P gg needs and improvements, having acoustic evaluations made of the room and assessing possible room layouts. BLDD will then prepare recommendations along with conceptual plans and cost estimates for review and consideration by the City. The City will decide at the conclusion of the i study whether it wants to proceed and if so how. A copy of the agreement is attached. The cost of the study is not to exceed $15,000 plus an allowance of$1000 for reimbursable expenses for the printing of documents. i I POTENTIAL OBJECTION: No known objectors. � INPUT FROM OTHER SOURCES: In addition to the members of the selection panel input was obtained from the Barry Leonard, � City Rislc Manager, regarding insurance and liability requirements for the agreement. I STAFF REFERENCE: � The Director of Engineering and Infrastructure, Steve Swanson, will be in attendance at the City Council meeting to answer questions the City Council may have on this item. BUDGET/TIME IMPLICATIONS: �I The study cost is not to exceed $15,000 plus an allowance of$1000 for reimbursable expenses I for the printing of documents. This project is not included in this fiscal year's budget. Funds for I, the study will be available from the City's General Fund as the result of actual expenditures II under running approved budgeted amounts. , Attach: 2 III cc: Jerry Bauer, Asst. City Manager for Operations i John Smith, Asst City Manager for Public Services I Dane Bragg, Asst. City Manager for Economic &Urban Development ' Bud Wilcox, Civic Center Manager Ron Neufeld, Finance Director , Page 2 II