R2005-105 AUTHORIZING THE PURCHASE OF A NEW FIRE TRUCK

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T € V FINANCIAL MANAGEMENT DEPARTMENT #2005- 29 DATE: August 23, 2005 TO: Honorable Mayor and City Council FROM: Steve Garm it Mana er Leslie A. , Sr., Fire Chief'�(� Ron Neufeld Finance Director �.L� - Stephen Swanson, P.E., Director'of Engineering & Infrastructure�� SUBJECT: Replacement of 1992 Pierce Lance 75' Aerial Fire Truck SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution, which authorizes the purchase of a Pierce Dash 75 HDL Fire Truck from Pierce Manufacturing through the Northwest Municipal Conference (NWMC) for $583,400.00, and that the Mayor be authorized to execute the contract and the City Clerk to attest. BACKGROUND: The Finance Director has met with Fire Department and Engineering & Infrastructure Department and everyone has agreed that one of the 1992 Pierce 75' aerial fire trucks needs to be replaced. The equipment replacement schedule presently calls for this truck to be replaced in FY12, but due to ongoing maintenance problems and downtime, it is recommended that a new truck be ordered now. There are substantial savings by going through the NWMC, and the decision to purchase must be made immediately in order to realize those savings. Because the truck is being replaced earlier than expected, there are not adequate funds in the Equipment Replacement Fund to pay for it. It is therefare the recommendation to the City Council that we go ahead and place the order and upon delivery of the truck, authorize the Finance Director to seek bids from all Decatur banks to secure a loan and repay it in five years. The Fire Department transfer into the Equipment Replacement Fund will be increased and the repayment of the loan will be made out of the Equipment Replacement Fund. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: None