R2005-80 AUTHORIZING AGREEMENT - Laserfiche WebLink

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COUNCIL COMMUNICATION FORM Engineering & Infrastructure Memorandum NO. 2005-39 June 21, 2005 TO: Honorable Mayor Osborne and City Council FROM: Steve Garman, City Manager �rY��c.�n Stephen Swanson, P.E.,Director of Engineering & Infrastructu SUBJECT: Agreement for Municipal Maintenance of State Highways SUMMARY RECOMMENDATION: It is recommended by City staff that the City Council approve the attached resolution authorizing the Mayor to execute an intergovernmental agreement between the City and the Illinois Department of Transportation for the municipal maintenance of State highways within the City's boundaries. BACKGROUND: The Illinois Department of Transportation (IDOT) enters into agreements with local municipalities to reimburse them for performing maintenance and operational functions on State highways within their boundaries. Typical functions include routine surface and pothole repairs, temporary full-depth patching, expansion bump removal on bituminous surfaces, crack and joint sealing, cleaning and litter pickup, snow and ice control and other routine operational services. IDOT enters into these agreements when it is considered to be beneficial to the State. The agreements are intended to eliminate discontinuity, fragmentation, inefficiency and dual ' responsibilities between IDOT and the local municipalities. The City entered into a maintenance agreement with IDOT in 1995 for a 10-year period. The current agreement ends June 30, 2005 and IDOT has sent the City a new maintenance agreement. A copy of the new agreement is attached for your information. The new agreement is for 10 years beginning July l, 2005 and ending June 30, 2015. Under the new agreement the City's first year reimbursement amount is $96,667.88 which increases annually on July 1. The increase is determined using the construction cost index factor published in the Engineering News Record magazine that is commonly used in such agreements. A breakdown of the individual State highways in the City and the corresponding reimbursement amounts are summarized in Part 6 of the agreement.