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PUBLIC WORKS MEMORANDUM <br /> NO. 2015-54 <br /> DATE: December 14, 2015 <br /> TO: Honorable Mayor Moore Wolfe and City Council Members <br /> FROM: Tim Gleason, City Manager <br /> Richard G. Marley, P.E., Public Works Director <br /> Deborah M. Perry, Purchasing Supervisor <br /> SUBJECT: 2016 Annual Material Purchases for the Public Works Department <br /> SUMMARY RECOMMENDATION: <br /> It is recommended by staffthat the City Council approve a Resolution to approve a contract for <br /> $151,942 with VCNA Prairie, Inc., as the lowest qualified bidder to provide portland cement <br /> concrete, beginning January 1, 2016, and ending December 31, 2016. <br /> PRIOR COUNCIL ACTION: <br /> The City lets material contracts annually to provide construction materials for street maintenance <br /> work performed by the Public Works Department. <br /> BACKGROUND: <br /> The City has material contracts open throughout the year to provide materials for street maintenance <br /> work. Many of the materials contracts are multi-year contracts, however, concrete suppliers prefer <br /> yearly contracts due to the fluctuations in commodity prices from year to year. Concrete is used <br /> primarily for street and sidewalk repairs. <br /> Having annual contracts in place allows most of the materials to remain with the supplier and <br /> delivered to or picked up by the City as needed. This reduces the need for the City to keep and <br /> maintain extensive storage facilities. <br /> Specifications were prepared by the Engineering Division and bids were obtained by the City's <br /> Purchasing Division. Letting results are as follows, bid tabulations are attached: <br /> Portland Cement Concrete (All concrete materials) <br /> VCNA Prairie,Inc. $151,942.00 <br /> Capitol Ready Mix of Decatur, $153,000.00 <br /> Inc. <br /> Decatur Construction Services, $153,400.00 <br /> Inc., dba: Grohne Concrete <br /> Page � 1 <br />