R2005-50 AUTHORIZING AGREEMENT - Laserfiche WebLink

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, + . ATTACHMENT "A" Report on the Cost of an In-house Sewer Televising Inspection Program time and that a substantial portion of their systems have been inspected with the exception of Danville which started its in-house program within the last year or so. A major factor in determining the City's cost to do the inspection is the estimated productivity of a crew. The crew production rates in the cities we visited generally ranged from about 100,000 to 120,000 feet per year depending on the level of detail and information being recorded. It was decided we would use 120,000 feet per year for our estimating purposes which is comparable to what we were told the City of Champaign targets to complete each year. This production rate is considered by staff to be reasonable because of the lost time that can be expected from the I maintenance and repair to equipment and vehicles; prohibitive weather; emergency calls; or �� staffing shortages. A multi-year program budget was prepared by staff for an in-house sewer inspection program. The program budget accounted for the staffing, equipment, vehicles and materials considered necessary for the program to have a level of service comparable to what we now have. The following table summarizes the City's cost per foot to perform in-house inspection based on a production rate of 120,000 feet per year. Estimated Annual Budqets for In-House Sewer Inspection Cost per Estimated Adjusted foot based Total Estimated on 120,000 Program Annual feet of FY Budget Budpet Production Comment: 2006 $464,106 $254,106 $2.12 Adjusted to deduct 1/2 cost of camera truck($220,000)and the partial cost for professional services($100,000). 2007 $278,956 $253,759 $2.11 Adjusted to deduct$25,000 for non-City specialized televising. 2008 $285,759 $260,509 $2.17 Adjusted to deduct$25,250 for non-City specialized televising. 2009 $292,750 $267,247 $2.23 Adjusted to deduct$25,503 for non-City specialized televising. 2010 $324,935 $299,177 $2.49 Adjusted to deduct$25,758 for outside specialized televising. 2011 $307,320 $281,305 $2.34 Adjusted to deduct$26,015 for non-City specialized televising. 2012 $314,910 $288,635 $2.41 Adjusted to deduct$26,275 for non-City specialized televising. 2013 $322,711 $296,173 $2.47 Adjusted to deduct$26,538 for non-City specialized televising. Total $2,591,447 $2,200,911 Notes: 1. Program budget is based on a single inspection crew working for a full year and includes no costs for support services from the Municipal Service Division for cleaning, de-rooting,special assistance,etc. 2. FY 2006 is estimated based on only one-half year's production. 3. "Adjusted Estimated Annual BudgeY'excludes costs for specialized inspection by private contractors. 4. "Ad'usted Estimated Annual Bud eY'is used to com ute the Ci 's cost er foot to erform the work. The City's current contract started in FY 2004 and is renewable on an annual basis for two additional years through FY 2006. The current contract unit price for sewer inspection is $1.00 per foot and is firm for all 3 years of the contract. This unit price does not include emergency inspections (215 in FY 2004 and 128 through January of this FY), smoke testing and other special services which are more time consuming and billed on a lump sum or time and material 2of3