R2005-28 AUTHORIZING AGREEMENT - Laserfiche WebLink

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B. Record-Keeping NHDC shall maintain records on all activities conducted using HOME program funds. Such records shall provide a full description of each activity undertaken, demonstrate project eligibility and approval, all project closeout requirements, financial and payout documentation, and such other information as deemed necessary. Records shall be maintained for at least five years after final project closeout. � All records with res ect to an matters covered b this a eement shall be made available P Y Y � to the City, grantor agency, their designees or the Federal Government, at any time during normal business hours, as often as the City or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. N. PROJECT REQUIREMENTS A. Selection NHDC shall use the funds as outlined in the proposal dated December 30, 2004 and the letter dated Februarv 9, 2005; specifically, for eligible costs of pre-development, acquisition, construction, soft costs and other eligible items associated with the � construction of three 3-bedroom, single family homes located at lots#284, #285 and #286 of the Meadowlark Subdivision. NHDC shall submit documentation to the City for approval of any changes in the use of these funds. B. Approval The City shall submit each project for environmental and historical preservation review as needed. The City shall review each proposal for consistency with program objectives, construction budget estimates, and other elements as deemed necessary. NHDC shall not obligate any of the HOME funds budgeted for the project until a written Notice to Proceed is received from the City. C. Completion Each project proposal shall include a schedule for completion in a timely manner. The schedule shall include dates of major construction/rehabilitation milestones and target completion date. The City will review each project to determine if the length of time proposed for project completion is reasonable and, if not,will reach an acceptable agreement with NHDC. The City will monitor progress on the project to ensure that the schedule is being maintained. Any extensions to the project schedule must be explained to the City in writing. With the exception of delays caused by the City, any project which becomes more than six months behind the established schedule,without NHDC having provided an acceptable written explanation to the City, is considered delinquent. The city will then issue a letter requesting an immediate explanation andlor requesting a meeting to review the project with NHDC. If NHDC fails to either respond to the letter or to remedy the situation as agreed to in the review meeting within 30 days, the City may suspend all further payouts of HOME funding requests for that project. 3